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https://usip.org
United States Institute of Peace
United States Institute of Peace
The United States Institute of Peace (USIP) is a non-partisan organization that aims to prevent, mitigate, and resolve violent conflicts around the world. Established in 1984, USIP provides research, analysis, and training programs to help foster sustainable peace and stability in countries affected by conflict. Their website, usip.org, serves as a platform to share valuable resources, including reports, publications, and webinars, that address a wide range of topics related to conflict resolution, peacebuilding, and international security. By promoting dialogue, collaboration, and effective strategies, USIP strives to create a more peaceful world.
Located on the prime northwest corner of the National Mall, the building is surrounded by our nation’s most iconic monuments. Check out the inspiring Peace Trail on the National Mall.eventphotojournalism.comFor a more reflective event venue, the United States Institute of Peace certainly makes a statement and evokes a compelling sense of unity.
Moshe Safdie is a leading architect, urban planner, educator, theorist and author. Based in Boston, the firm of Safdie Architects also has branch offices in Toronto, Jerusalem, and Singapore.mediate.comThe campaign for the United States Institute of Peace's founding began in 1974 when the idea of a national peace academy was first brought to the Senate floor.
This includes how such negotiations can be structured and supported, the issues to be resolved, the trade-offs involved, and the consequences and challenges that result.usip.orgThe U.S. Institute of Peace works with practitioners, diplomats and officials to understand how to effectively manage or facilitate such processes.
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EncryptedSite is Encrypted
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CountryHosted in United States
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CityAshburn, Virginia
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Latitude\Longitude39.0481 / -77.4728 Google Map
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Traffic rank#14,755 Site Rank
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Site age32 yrs old
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Site Owner informationWhois info
Website is Safe
Site is not blacklisted
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HeadquartersUnited States Institute of Peace Headquarters,2301 Constitution Avenue NW
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PresidentLise Grande
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LocationWashington, D.C.
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Budget$37.8 million (2018)
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AbbreviationUSIP
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Formation1984
Traffic rank
#14,755
#14,755
Site age
32 yrs
32 yrs
Location
United States
United States
Popular Questions for United States Institute of Peace
Newest job postings for United States Institute of Peace
via ZipRecruiter
posted_at: 2 days agoschedule_type: Full-time
Who We Are
Peace is our commitment. The United States Institute of Peace represents the American people’s shared values and commitment to peace worldwide. We know that Peace is Security – it advances both U.S. and international security by preventing, managing, and mitigating violent conflict...
We are an independent, non-partisan institution and are actively engaged with peacebuilding efforts worldwide. Together we tackle the most challenging
Who We Are
Peace is our commitment. The United States Institute of Peace represents the American people’s shared values and commitment to peace worldwide. We know that Peace is Security – it advances both U.S. and international security by preventing, managing, and mitigating violent conflict...
We are an independent, non-partisan institution and are actively engaged with peacebuilding efforts worldwide. Together we tackle the most challenging problems and hold fast to the possibility of a more peaceful world. To learn more about USIP programs and job openings, go to https://www.usip.org/about/careers.
If you have a passion for making the world a better place and want to have a front-row seat on the world stage, USIP is the place for you.
JOB BRIEF
The Program Specialist (PS) will support USIP’s work on Burma. The PS provides overall support by providing project/program management implementation, and day to day programmatic and administrative support. The PS develops and updates informational material, conducts research, maintains program databases, and supports budget and contract management activities. This position is based in Washington DC and reports to the Burma Program Officer.
TARGET SALARY RANGE
Grade 1o - $71,000 - $73,000
The Institute uses the General Schedule salary tables for administering compensation. Offers are determined based upon candidate qualifications, related experience, internal equity, and the amount budgeted for the position.
RESPONSIBILITIES
Programmatic Support:
• Supports research and writing as needed.
• Monitors political events, conflict resolution, prevention, and fragility developments as it relates to Burma.
• Provides regular input on the development and tracking of the overall program calendar, workplan, and milestones.
• Manages the coordination of meetings with internal and external stakeholders that contribute to the program and follow up on action items to ensure their completion.
• Assists in reporting and tracking activities of project implementation and support coordination to collect required M&E data and create analyses and reports of project progress that meet standards and objectives.
• In collaboration with the team, develop, edit, and update concept notes, proposals, program and project reports, and informational items for internal USIP staff members and external audiences (e.g., progress reports, web content, project pages, special reports, fact sheets, etc.).
• Assists the program staff in setting up administrative procedures for projects by designing or optimizing filing systems, tracking systems, mailing lists, etc.
• Assists and guides with tasks and work of program team, including HQ-based staff and staff based in the field, as requested.
• Updates program policies and procedures for compliance.
Procurement, Finance, Budget, and Travel Support:
• Generates routine budget and financial reports, and analyzes the program budget (e.g., monitors expenditures, schedules payments, and reviews budget reports) to develop recommendations for program leadership on budget-related matters.
• Helps reconcile the budget of the program by ensuring obligations are expended and tracking the budget using financial software.
• Provides contract management and execution support, including drafting contracts and budgets, and processing and tracking requisitions, receipts, and invoices. This is done in collaboration with HQ-based staff.
• Provides technical advice to program staff on contract-related requirements.
• Ensures administrative travel processes for domestic and international travel for self and program staff.
Event Planning:
• Manages the development and execution of event and publication strategies in collaboration with the team and under the guidance of the project/program/center leadership.
• Coordinates all logistical arrangements for program events, including reserving rooms, developing invitations, monitoring RSVPs, ordering food and supplies, arranging room set-up, and serving as the main point-of-contact for attendees.
• Develops promotional and informative descriptions of events for internal USIP staff members and external guests.
• Coordinates domestic and international travel and overnight accommodations for event participants.
Knowledge Management:
• Responsible for building and maintaining project databases with after-action reporting, quarterly and final reporting, tracking of programmatic decision-making, correspondence with U.S. Government partners, and ensuring the capture of institutional knowledge and lessons learned within the database.
• Ensures that project databases, files, and contacts are organized and maintained.
Performs other duties as assigned.
QUALIFICATIONS
• Bachelor’s degree in international relations or related field required. Master’s degree preferred.
• Two (2) or more years of relevant work experience with a Master’s degree or four (4) or more years of relevant work experience with a Bachelor’s degree, preferably related to Burma, required.
• The ability to anticipate program needs and challenges and, more importantly, develop options for addressing those needs and challenges is required.
• Excellent written and oral communications skills are required.
• Ability to work as a team player.
• Experience with budgets and cost management.
• Strong skills in Microsoft Office Suite, particularly MS Word, MS Outlook, and MS Excel. Strong computer skills in database usage are preferred.
• Strong time management skills with the ability to prioritize work and meet deadlines.
• Experience organizing conferences and meetings and making domestic and international travel arrangements preferred.
• Excellent communication and relationship building skills and familiarity with managing different communication styles.
• Proficiency in a language relevant to the study of Burma preferred.
• Oral and written fluency in English required.
All applicants must be US citizens to be considered for positions with USIP.
All USIP contract and employee positions are contingent upon the favorable completion of a suitability background investigation.
HOW TO APPLY
To be considered for this position, please submit a complete application package consisting of:
1. Completed employment application including titles, dates of hire and salary requirements.
2. Cover letter
3. Resume
For questions about this position please email recruitment@usip.org. Do not send resumes or attachments to this email address.
Only those applicants that are selected for further discussions will be contacted.
No Phone Calls. Interviews will be scheduled by appointment only.
USIP is an equal opportunity employer. It is the policy and practice of USIP to offer equal employment opportunities to all qualified applicants and employees without regard to race, color, age, religion, national origin, sex, marital status, disability, veteran status, sexual orientation, gender identity, genetic information, HIV/AIDS status, political affiliations or belief, pregnancy, or any other characteristic protected by law Show more details...
Peace is our commitment. The United States Institute of Peace represents the American people’s shared values and commitment to peace worldwide. We know that Peace is Security – it advances both U.S. and international security by preventing, managing, and mitigating violent conflict...
We are an independent, non-partisan institution and are actively engaged with peacebuilding efforts worldwide. Together we tackle the most challenging problems and hold fast to the possibility of a more peaceful world. To learn more about USIP programs and job openings, go to https://www.usip.org/about/careers.
If you have a passion for making the world a better place and want to have a front-row seat on the world stage, USIP is the place for you.
JOB BRIEF
The Program Specialist (PS) will support USIP’s work on Burma. The PS provides overall support by providing project/program management implementation, and day to day programmatic and administrative support. The PS develops and updates informational material, conducts research, maintains program databases, and supports budget and contract management activities. This position is based in Washington DC and reports to the Burma Program Officer.
TARGET SALARY RANGE
Grade 1o - $71,000 - $73,000
The Institute uses the General Schedule salary tables for administering compensation. Offers are determined based upon candidate qualifications, related experience, internal equity, and the amount budgeted for the position.
RESPONSIBILITIES
Programmatic Support:
• Supports research and writing as needed.
• Monitors political events, conflict resolution, prevention, and fragility developments as it relates to Burma.
• Provides regular input on the development and tracking of the overall program calendar, workplan, and milestones.
• Manages the coordination of meetings with internal and external stakeholders that contribute to the program and follow up on action items to ensure their completion.
• Assists in reporting and tracking activities of project implementation and support coordination to collect required M&E data and create analyses and reports of project progress that meet standards and objectives.
• In collaboration with the team, develop, edit, and update concept notes, proposals, program and project reports, and informational items for internal USIP staff members and external audiences (e.g., progress reports, web content, project pages, special reports, fact sheets, etc.).
• Assists the program staff in setting up administrative procedures for projects by designing or optimizing filing systems, tracking systems, mailing lists, etc.
• Assists and guides with tasks and work of program team, including HQ-based staff and staff based in the field, as requested.
• Updates program policies and procedures for compliance.
Procurement, Finance, Budget, and Travel Support:
• Generates routine budget and financial reports, and analyzes the program budget (e.g., monitors expenditures, schedules payments, and reviews budget reports) to develop recommendations for program leadership on budget-related matters.
• Helps reconcile the budget of the program by ensuring obligations are expended and tracking the budget using financial software.
• Provides contract management and execution support, including drafting contracts and budgets, and processing and tracking requisitions, receipts, and invoices. This is done in collaboration with HQ-based staff.
• Provides technical advice to program staff on contract-related requirements.
• Ensures administrative travel processes for domestic and international travel for self and program staff.
Event Planning:
• Manages the development and execution of event and publication strategies in collaboration with the team and under the guidance of the project/program/center leadership.
• Coordinates all logistical arrangements for program events, including reserving rooms, developing invitations, monitoring RSVPs, ordering food and supplies, arranging room set-up, and serving as the main point-of-contact for attendees.
• Develops promotional and informative descriptions of events for internal USIP staff members and external guests.
• Coordinates domestic and international travel and overnight accommodations for event participants.
Knowledge Management:
• Responsible for building and maintaining project databases with after-action reporting, quarterly and final reporting, tracking of programmatic decision-making, correspondence with U.S. Government partners, and ensuring the capture of institutional knowledge and lessons learned within the database.
• Ensures that project databases, files, and contacts are organized and maintained.
Performs other duties as assigned.
QUALIFICATIONS
• Bachelor’s degree in international relations or related field required. Master’s degree preferred.
• Two (2) or more years of relevant work experience with a Master’s degree or four (4) or more years of relevant work experience with a Bachelor’s degree, preferably related to Burma, required.
• The ability to anticipate program needs and challenges and, more importantly, develop options for addressing those needs and challenges is required.
• Excellent written and oral communications skills are required.
• Ability to work as a team player.
• Experience with budgets and cost management.
• Strong skills in Microsoft Office Suite, particularly MS Word, MS Outlook, and MS Excel. Strong computer skills in database usage are preferred.
• Strong time management skills with the ability to prioritize work and meet deadlines.
• Experience organizing conferences and meetings and making domestic and international travel arrangements preferred.
• Excellent communication and relationship building skills and familiarity with managing different communication styles.
• Proficiency in a language relevant to the study of Burma preferred.
• Oral and written fluency in English required.
All applicants must be US citizens to be considered for positions with USIP.
All USIP contract and employee positions are contingent upon the favorable completion of a suitability background investigation.
HOW TO APPLY
To be considered for this position, please submit a complete application package consisting of:
1. Completed employment application including titles, dates of hire and salary requirements.
2. Cover letter
3. Resume
For questions about this position please email recruitment@usip.org. Do not send resumes or attachments to this email address.
Only those applicants that are selected for further discussions will be contacted.
No Phone Calls. Interviews will be scheduled by appointment only.
USIP is an equal opportunity employer. It is the policy and practice of USIP to offer equal employment opportunities to all qualified applicants and employees without regard to race, color, age, religion, national origin, sex, marital status, disability, veteran status, sexual orientation, gender identity, genetic information, HIV/AIDS status, political affiliations or belief, pregnancy, or any other characteristic protected by law Show more details...
via Military.com
schedule_type: Full-time
Who We Are
Peace is our commitment. The United States Institute of Peace represents the American people’s shared values and commitment to peace worldwide. We know that Peace is Security – it advances both U.S. and international security by preventing, managing, and mitigating violent conflict...
We are an independent, non-partisan institution and are actively engaged with peacebuilding efforts around the world. Together we tackle the most challenging
Who We Are
Peace is our commitment. The United States Institute of Peace represents the American people’s shared values and commitment to peace worldwide. We know that Peace is Security – it advances both U.S. and international security by preventing, managing, and mitigating violent conflict...
We are an independent, non-partisan institution and are actively engaged with peacebuilding efforts around the world. Together we tackle the most challenging problems and hold fast to the possibility of a more peaceful world. To learn more about USIP programs and job openings, go to https://www.usip.org/about/careers.
If you have a passion for making the world a better place and want to have a front-row seat on the world stage, USIP is the place for you.
JOB BRIEF
The Writer/Editor works as part of the editorial team to assist in driving the Institute’s integrated online editorial and audience strategy. Additionally, oversees development issues to write, edit and proofread a range of materials designed to present the Institute’s unique work to a broad audience on multiple platforms. This position is based in Washington, D.C., and reports to the Managing Editor of Public Affairs and Communications.
TARGET SALARY RANGE
Grade 11- $74,000-$79,000
The Institute uses the General Schedule salary tables for administering compensation. Contractor offers are determined based on candidate qualifications, related experience, internal equity, and the amount budgeted for the position.
RESPONSIBILITIES
• In coordination with the managing editor and deputy director, coordinates the production and editorial workflow for fact sheets, one-pagers, event invitations, press releases, and other institutional collateral.
• Writes and edits material, such as event coverage, In Memoria, and other pieces for USIP.org as assigned.
• Edits USIP.org content, including analysis and commentary pieces, Q&As, blogs, and other article formats.
• Coordinates with Managing Editor and Deputy Director to maintain a news and events calendar, determine editorial priorities and organize workflow, and work with the Team on upcoming news opportunities and multimedia editorial packages on the Institute’s website to grow the web audience.
• Assists the Managing Editor in tracking the production of USIP.org content and prepares editorial and production reports for USIP programs and leadership.
• Helps to ensure quality, consistency, and timeliness of all content for all audiences: internal, general public and critical stakeholders, including foreign policy elites and policymakers.
• Gathers information to be used in writing assignments on major projects and those that involve several offices, works across teams, and assists with consolidating working drafts and preparing a unified product.
• Evaluates how available information can best be used to meet Institute strategies and objectives, helps identify opportunities for developing new information, and recommends strategies for presenting the information.
• Ensure consistency of grammar mechanics and expression, formatting, logical organization and development, and general readability. Performs other duties as assigned.
QUALIFICATIONS
• Bachelor’s degree with five (5) years of experience in journalism, communications, English, political science, international relations or relevant field or equivalent experience required; Master’s degree with three (3) years of experience is preferred.
• At least 3-5 year of specialized experience writing and editing communications for a variety of documents and publications, such as newsletters, articles, web content; reviewing written documents for accuracy and ensuring they meet current organizational style, policies, and practices.
• A strong understanding of U.S. foreign policy and conflict resolution.
• Sound judgment in problem-solving.
• Mastery of the Associated Press Style Guide.
• Superb interpersonal communication skills.
• Ability to organize, set priorities, meet deadlines and manage multiple projects at once.
• An enthusiasm for working effectively with other staff members in varying roles and in different departments.
All USIP contract and employee positions are contingent upon the favorable completion of a suitability background investigation.
HOW TO APPLY
To be considered for this position, please submit a complete application package consisting of:
1. Completed employment application including titles, dates of hire and salary requirements.
2. Cover letter
3. Resume
For questions about this position please email recruitment@usip.org. Do not send resumes or attachments to this email address.
Only those applicants that are selected for further discussions will be contacted.
No Phone Calls. Interviews will be scheduled by appointment only.
USIP is an equal-opportunity employer. It is the policy and practice of USIP to offer equal employment opportunities to all qualified applicants and employees without regard to race, color, age, religion, national origin, sex, marital status, disability, veteran status, sexual orientation, gender identity, genetic information, HIV/AIDS status, political affiliations or belief, pregnancy, or any other characteristic protected by law.
See job description Show more details...
Peace is our commitment. The United States Institute of Peace represents the American people’s shared values and commitment to peace worldwide. We know that Peace is Security – it advances both U.S. and international security by preventing, managing, and mitigating violent conflict...
We are an independent, non-partisan institution and are actively engaged with peacebuilding efforts around the world. Together we tackle the most challenging problems and hold fast to the possibility of a more peaceful world. To learn more about USIP programs and job openings, go to https://www.usip.org/about/careers.
If you have a passion for making the world a better place and want to have a front-row seat on the world stage, USIP is the place for you.
JOB BRIEF
The Writer/Editor works as part of the editorial team to assist in driving the Institute’s integrated online editorial and audience strategy. Additionally, oversees development issues to write, edit and proofread a range of materials designed to present the Institute’s unique work to a broad audience on multiple platforms. This position is based in Washington, D.C., and reports to the Managing Editor of Public Affairs and Communications.
TARGET SALARY RANGE
Grade 11- $74,000-$79,000
The Institute uses the General Schedule salary tables for administering compensation. Contractor offers are determined based on candidate qualifications, related experience, internal equity, and the amount budgeted for the position.
RESPONSIBILITIES
• In coordination with the managing editor and deputy director, coordinates the production and editorial workflow for fact sheets, one-pagers, event invitations, press releases, and other institutional collateral.
• Writes and edits material, such as event coverage, In Memoria, and other pieces for USIP.org as assigned.
• Edits USIP.org content, including analysis and commentary pieces, Q&As, blogs, and other article formats.
• Coordinates with Managing Editor and Deputy Director to maintain a news and events calendar, determine editorial priorities and organize workflow, and work with the Team on upcoming news opportunities and multimedia editorial packages on the Institute’s website to grow the web audience.
• Assists the Managing Editor in tracking the production of USIP.org content and prepares editorial and production reports for USIP programs and leadership.
• Helps to ensure quality, consistency, and timeliness of all content for all audiences: internal, general public and critical stakeholders, including foreign policy elites and policymakers.
• Gathers information to be used in writing assignments on major projects and those that involve several offices, works across teams, and assists with consolidating working drafts and preparing a unified product.
• Evaluates how available information can best be used to meet Institute strategies and objectives, helps identify opportunities for developing new information, and recommends strategies for presenting the information.
• Ensure consistency of grammar mechanics and expression, formatting, logical organization and development, and general readability. Performs other duties as assigned.
QUALIFICATIONS
• Bachelor’s degree with five (5) years of experience in journalism, communications, English, political science, international relations or relevant field or equivalent experience required; Master’s degree with three (3) years of experience is preferred.
• At least 3-5 year of specialized experience writing and editing communications for a variety of documents and publications, such as newsletters, articles, web content; reviewing written documents for accuracy and ensuring they meet current organizational style, policies, and practices.
• A strong understanding of U.S. foreign policy and conflict resolution.
• Sound judgment in problem-solving.
• Mastery of the Associated Press Style Guide.
• Superb interpersonal communication skills.
• Ability to organize, set priorities, meet deadlines and manage multiple projects at once.
• An enthusiasm for working effectively with other staff members in varying roles and in different departments.
All USIP contract and employee positions are contingent upon the favorable completion of a suitability background investigation.
HOW TO APPLY
To be considered for this position, please submit a complete application package consisting of:
1. Completed employment application including titles, dates of hire and salary requirements.
2. Cover letter
3. Resume
For questions about this position please email recruitment@usip.org. Do not send resumes or attachments to this email address.
Only those applicants that are selected for further discussions will be contacted.
No Phone Calls. Interviews will be scheduled by appointment only.
USIP is an equal-opportunity employer. It is the policy and practice of USIP to offer equal employment opportunities to all qualified applicants and employees without regard to race, color, age, religion, national origin, sex, marital status, disability, veteran status, sexual orientation, gender identity, genetic information, HIV/AIDS status, political affiliations or belief, pregnancy, or any other characteristic protected by law.
See job description Show more details...
via Monster
schedule_type: Full-time
Who We Are
Peace is our commitment. The United States Institute of Peace represents the American people’s shared values and commitment to peace worldwide. We know that Peace is Security – it advances both U.S. and international security by preventing, managing, and mitigating violent conflict...
We are an independent, non-partisan institution and are actively engaged with peacebuilding efforts worldwide. Together we tackle the most challenging
Who We Are
Peace is our commitment. The United States Institute of Peace represents the American people’s shared values and commitment to peace worldwide. We know that Peace is Security – it advances both U.S. and international security by preventing, managing, and mitigating violent conflict...
We are an independent, non-partisan institution and are actively engaged with peacebuilding efforts worldwide. Together we tackle the most challenging problems and hold fast to the possibility of a more peaceful world. To learn more about USIP programs and job openings, go to https://www.usip.org/about/careers.
If you have a passion for making the world a better place and want to have a front-row seat on the world stage, USIP is the place for you.
JOB BRIEF
The Program Assistant will support the Africa Center’s mission and projects, with a focus on Ethiopia, the Horn of Africa, Red Sea, and regional programs as needed. The Program Assistant provides programmatic, operational, resource and administrative support including program coordination and scheduling, basic research and writing, and other duties as they arise. The Program Assistant will report to the Program Manager, Horn of Africa and Regional Programming, and works closely with other Africa Center staff, including the Director, Africa Program, Sr. Resource Management Officer, and Vice President. This position is based in Washington, DC.
TARGET SALARY RANGE
Grade 7 - $50,000 - $52,000
The Institute uses the General Schedule salary tables for administering compensation. Offers are determined based upon candidate qualifications, related experience, internal equity, and the amount budgeted for the position.
RESPONSIBILITIES
Administrative and Program Support
• Provides programmatic support to the Africa Center with a focus on Ethiopia, the Horn of Africa, Red Sea, and regional program portfolios in strategic planning, design, project implementation, reporting, and monitoring and evaluating. This includes:
• Supporting drafting internal and public documents
• Supporting drafting quarterly reports
• Supporting project tracking and reviewing project deliverables
• Managing the documentation of events and projects, including recording developments in USIP’s QuickBase systems and Sharepoint.
• Preparing summary event and project demonstration for USIP’s executive office and other departments as needed·
• Attend internal and external meetings with partners. This includes:
• Taking notes and distributing them to the team, as needed.
• Serving as a connector and representative when other team members are unable to be physically present for the meeting, setting up the systems to allow for remote participation.
• Build relationships and liaise with other departments at USIP as needed to accomplish the above tasks.
• Develops and maintains program-related files, documents, and database records.
• Assists in establishing and maintaining policies and procedures to manage the day-to-day operations of the Africa Center.
• Develops and maintains relationships with vendors and partners.
• Coordinate the publications peer review process in line with publications guidelines and deadlines.
• Provide program design, implementation, and reporting support to programs.
Budget and Contract Management Support
• Supports Contracting Officer Technical Representatives (COTRs) to administer contracts, track progress toward milestones, receive deliverables and monitor contract end dates.
• Executes the contracting process by supporting the drafting contracts, preparing required contracting information, submitting requisitions, scheduling contract launch meetings, processing invoices, monitoring payment processes, and ensuring contract close-out.
• Liaises with the Africa Center’s Resource Manager and USIP Finance and Procurement teams to track budgets, resolve issues, and review budget and financial reports to help monitor program budgets.
• Ensures quality control by inputting transactions correctly and tracking the budget using financial management software.
• Coordinates the resolution of any problems or delays with the USIP Finance and Procurement staff.
• Generate routine budget reports to help monitor program budgets.
Meetings, Events and Logistics Planning
• Makes domestic and international travel arrangements for staff and contractors including creating Travel Authorizations and processing Travel Vouchers in a timely manner.
• Provides substantive and administrative support for small and large invite-only meetings and public events, including a study groups, workshops, and other programmatic activities:
• Regularly updating email lists and consulting internally as needed on invitees.
• Drafting invitation text and taking RSVP’s for events.
• Using USIP’s event systems to reserve rooms.
• Operating the virtual portion of the event, including reserving Zoom, Microsoft Teams or teleconferences lines in advance and operating platforms during the meetings to allow for remote participation.
• Liaising with reception and security to grant building access to guests and greeting and escorting guests
• Develops promotional and informative descriptions of events for USIP’s internal staff members and external guests.
• Arranging for food and refreshments as needed.
Cross-Center Support Functions
• Assists and coordinates in support of cross-Center functions (e.g. program design, research assistant/analyst support, recruitment, contracting) to be determined in consultation with the Center’s senior leadership.
Performs other duties as assigned.
QUALIFICATIONS
• A Bachelor’s degree in public administration, management or business-related field and preferred in conflict, international economics or development, political science or a related field is required, or equivalent combination of education and experience.
• One (1) or more years related administrative experience, familiar with general personnel practices, accounting and budgeting principles and coordination of major office activities.
• French, Arabic, or Spanish language skills strongly desired.
• Strong skills in the Microsoft Office Suite, particularly Sharepoint, Teams, MS Word, MS Outlook, and MS Excel, is a must.
• Experience with project reporting, administrative, and financial requirements for USAID and State Department-funded agreements.
• Experience with Momentum/Pegasys financial management system strongly desired.
• Experience with QuickBase strongly desired.
• Strong time management skills with the ability to prioritize work and meet deadlines.
• Strong interpersonal skills necessary, including working with diverse teams, including across cultures
• Candidate must demonstrate an ability to communicate effectively both in-person and electronically and be able to adapt communication approaches accordingly.
• Knowledge of conflict prevention, management and resolution.
• Knowledge of East Africa, the Horn, and the African Union is highly desired.
• Knowledge of program management processes, especially project planning, budgets, and monitoring and evaluation.
• Expertise in database management and knowledge management highly desirable.
• Excellent writing skills, including experience with drafting program reports and supporting proposal writing processes.
• Experience organizing public events, roundtables, conferences and meetings preferred.
• Experience making domestic and international travel arrangements preferred.
All USIP contract and employee positions are contingent upon the favorable completion of a suitability background investigation.
HOW TO APPLY
To be considered for this position, please submit a complete application package consisting of:
1. Completed employment application including titles, dates of hire, and salary requirements.
2. Cover letter
3. Resume
For questions about this position please email
recruitment@usip.org
. Do not send resumes or attachments to this email address.
Only those applicants that are selected for further discussions will be contacted.
No Phone Calls. Interviews will be scheduled by appointment only.
USIP is an equal opportunity employer. It is the policy and practice of USIP to offer equal employment opportunities to all qualified applicants and employees without regard to race, color, age, religion, national origin, sex, marital status, disability, veteran status, sexual orientation, gender identity, genetic information, HIV/AIDS status, political affiliations or belief, pregnancy, or any other characteristic protected by law.
See job description Show more details...
Peace is our commitment. The United States Institute of Peace represents the American people’s shared values and commitment to peace worldwide. We know that Peace is Security – it advances both U.S. and international security by preventing, managing, and mitigating violent conflict...
We are an independent, non-partisan institution and are actively engaged with peacebuilding efforts worldwide. Together we tackle the most challenging problems and hold fast to the possibility of a more peaceful world. To learn more about USIP programs and job openings, go to https://www.usip.org/about/careers.
If you have a passion for making the world a better place and want to have a front-row seat on the world stage, USIP is the place for you.
JOB BRIEF
The Program Assistant will support the Africa Center’s mission and projects, with a focus on Ethiopia, the Horn of Africa, Red Sea, and regional programs as needed. The Program Assistant provides programmatic, operational, resource and administrative support including program coordination and scheduling, basic research and writing, and other duties as they arise. The Program Assistant will report to the Program Manager, Horn of Africa and Regional Programming, and works closely with other Africa Center staff, including the Director, Africa Program, Sr. Resource Management Officer, and Vice President. This position is based in Washington, DC.
TARGET SALARY RANGE
Grade 7 - $50,000 - $52,000
The Institute uses the General Schedule salary tables for administering compensation. Offers are determined based upon candidate qualifications, related experience, internal equity, and the amount budgeted for the position.
RESPONSIBILITIES
Administrative and Program Support
• Provides programmatic support to the Africa Center with a focus on Ethiopia, the Horn of Africa, Red Sea, and regional program portfolios in strategic planning, design, project implementation, reporting, and monitoring and evaluating. This includes:
• Supporting drafting internal and public documents
• Supporting drafting quarterly reports
• Supporting project tracking and reviewing project deliverables
• Managing the documentation of events and projects, including recording developments in USIP’s QuickBase systems and Sharepoint.
• Preparing summary event and project demonstration for USIP’s executive office and other departments as needed·
• Attend internal and external meetings with partners. This includes:
• Taking notes and distributing them to the team, as needed.
• Serving as a connector and representative when other team members are unable to be physically present for the meeting, setting up the systems to allow for remote participation.
• Build relationships and liaise with other departments at USIP as needed to accomplish the above tasks.
• Develops and maintains program-related files, documents, and database records.
• Assists in establishing and maintaining policies and procedures to manage the day-to-day operations of the Africa Center.
• Develops and maintains relationships with vendors and partners.
• Coordinate the publications peer review process in line with publications guidelines and deadlines.
• Provide program design, implementation, and reporting support to programs.
Budget and Contract Management Support
• Supports Contracting Officer Technical Representatives (COTRs) to administer contracts, track progress toward milestones, receive deliverables and monitor contract end dates.
• Executes the contracting process by supporting the drafting contracts, preparing required contracting information, submitting requisitions, scheduling contract launch meetings, processing invoices, monitoring payment processes, and ensuring contract close-out.
• Liaises with the Africa Center’s Resource Manager and USIP Finance and Procurement teams to track budgets, resolve issues, and review budget and financial reports to help monitor program budgets.
• Ensures quality control by inputting transactions correctly and tracking the budget using financial management software.
• Coordinates the resolution of any problems or delays with the USIP Finance and Procurement staff.
• Generate routine budget reports to help monitor program budgets.
Meetings, Events and Logistics Planning
• Makes domestic and international travel arrangements for staff and contractors including creating Travel Authorizations and processing Travel Vouchers in a timely manner.
• Provides substantive and administrative support for small and large invite-only meetings and public events, including a study groups, workshops, and other programmatic activities:
• Regularly updating email lists and consulting internally as needed on invitees.
• Drafting invitation text and taking RSVP’s for events.
• Using USIP’s event systems to reserve rooms.
• Operating the virtual portion of the event, including reserving Zoom, Microsoft Teams or teleconferences lines in advance and operating platforms during the meetings to allow for remote participation.
• Liaising with reception and security to grant building access to guests and greeting and escorting guests
• Develops promotional and informative descriptions of events for USIP’s internal staff members and external guests.
• Arranging for food and refreshments as needed.
Cross-Center Support Functions
• Assists and coordinates in support of cross-Center functions (e.g. program design, research assistant/analyst support, recruitment, contracting) to be determined in consultation with the Center’s senior leadership.
Performs other duties as assigned.
QUALIFICATIONS
• A Bachelor’s degree in public administration, management or business-related field and preferred in conflict, international economics or development, political science or a related field is required, or equivalent combination of education and experience.
• One (1) or more years related administrative experience, familiar with general personnel practices, accounting and budgeting principles and coordination of major office activities.
• French, Arabic, or Spanish language skills strongly desired.
• Strong skills in the Microsoft Office Suite, particularly Sharepoint, Teams, MS Word, MS Outlook, and MS Excel, is a must.
• Experience with project reporting, administrative, and financial requirements for USAID and State Department-funded agreements.
• Experience with Momentum/Pegasys financial management system strongly desired.
• Experience with QuickBase strongly desired.
• Strong time management skills with the ability to prioritize work and meet deadlines.
• Strong interpersonal skills necessary, including working with diverse teams, including across cultures
• Candidate must demonstrate an ability to communicate effectively both in-person and electronically and be able to adapt communication approaches accordingly.
• Knowledge of conflict prevention, management and resolution.
• Knowledge of East Africa, the Horn, and the African Union is highly desired.
• Knowledge of program management processes, especially project planning, budgets, and monitoring and evaluation.
• Expertise in database management and knowledge management highly desirable.
• Excellent writing skills, including experience with drafting program reports and supporting proposal writing processes.
• Experience organizing public events, roundtables, conferences and meetings preferred.
• Experience making domestic and international travel arrangements preferred.
All USIP contract and employee positions are contingent upon the favorable completion of a suitability background investigation.
HOW TO APPLY
To be considered for this position, please submit a complete application package consisting of:
1. Completed employment application including titles, dates of hire, and salary requirements.
2. Cover letter
3. Resume
For questions about this position please email
recruitment@usip.org
. Do not send resumes or attachments to this email address.
Only those applicants that are selected for further discussions will be contacted.
No Phone Calls. Interviews will be scheduled by appointment only.
USIP is an equal opportunity employer. It is the policy and practice of USIP to offer equal employment opportunities to all qualified applicants and employees without regard to race, color, age, religion, national origin, sex, marital status, disability, veteran status, sexual orientation, gender identity, genetic information, HIV/AIDS status, political affiliations or belief, pregnancy, or any other characteristic protected by law.
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