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Portland
City in Oregon
Portland.gov is the official website of the city of Portland, Oregon, providing residents and visitors with a comprehensive source of information on city services, resources, and events. The site offers easy access to government agencies, community resources, and important updates on city-wide initiatives and projects. Users can find information on transportation, housing, employment, and public safety, as well as access city forms, pay bills, and report issues. With a user-friendly interface and regularly updated content, Portland.gov serves as a valuable tool for the community to stay informed and engaged with the city's government and services.
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Newest job postings for Portland
via Government Jobs
posted_at: 4 days agoschedule_type: Full-timesalary: 20.54–29.49 an hour
The City of Portland invites applications for Office Support Specialist II
The resulting eligible list from this recruitment will be used to fill current and future vacancies at the City. Current vacancies exist in the Bureau of Development Services, Bureau of Environmental Services, Portland Bureau of Transportation, and Portland Parks and Recreation...
An Optional Information Session is being offered for this recruitment. For more details, please
The City of Portland invites applications for Office Support Specialist II
The resulting eligible list from this recruitment will be used to fill current and future vacancies at the City. Current vacancies exist in the Bureau of Development Services, Bureau of Environmental Services, Portland Bureau of Transportation, and Portland Parks and Recreation...
An Optional Information Session is being offered for this recruitment. For more details, please see the "Additional Information" section below.
As an Office Support Specialist II, you will provide administrative support through a range of responsibilities based on the assigned bureau, division and/or unit. Work requires substantial multi-tasking abilities and judgment in analyzing situations and making decisions to select the most appropriate course of action within the established procedures. You may be required to travel and handle training arrangements.
This position may require a high degree of diplomacy when working with customers and confidential or sensitive information. This position will also meet the bureau's expectations of providing excellent customer service in an equitable manner to meet the growing needs of the City of Portland's diverse community.
Generally, the work of OSS II’s includes:
• Greeting visitors and customers
• Answering incoming calls on multi-line telephone, directing callers as appropriate and taking and referring messages
• Receiving incoming mail or requests for information
• Compiling and analyzing payroll or other data
• Billing, accounting for cash receipts
• Taking and transcribing meeting minutes, composing, typing, and proof-reading complex correspondence and other documents
• Maintaining filing systems
• Developing and maintaining spreadsheets or databases
• Other administrative tasks as assigned
• Some positions may require a valid state's driver's license and acceptable driving record.
This classification is represented by the District Council of Trade Unions (DCTU) collective bargaining agreement. You can view the labor agreement here: https://www.portland.gov/bhr/employee-relations/labor-relations/labor-agreements Applicants external to the City of Portland start at the entry salary rate.
City of Portland Core Values:Anti-racism | Communication | Collaboration | Equity | Transparency | Fiscal Responsibility
These values guide our actions as we serve the community and engage our workforce. To learn more about the City's core values, please click here.
Why work at the City of Portland?
The City of Portland workforce serves a population of over 650,000. We are culture- and solutions-driven, viewing every challenge as an opportunity to learn, improve, and share our expertise. We are committed to removing systemic barriers to resources, access, and opportunity. The City is a believer in ALL people and continues to actively recruit and retain diverse top talent every day. We offer a comprehensive benefits package, including but not limited to medical, dental, vision, basic life, short- and long-term disability coverage to eligible employees and their families. If you are open-minded, motivated, community-focused, and self-aware, please apply yourself at the City of Portland today.
The City of Portland also participates in the Oregon Public Employees Retirement System (PERS). For more information on the City of Portland's benefits please click here.
COVID-19 Vaccine Requirement
As of October 18, 2021, all City employees must be fully vaccinated for COVID-19. This is required for all positions at the City of Portland. Proof of being fully vaccinated is required by date of hire. You may request an exception, for health or religious reasons, from getting the COVID-19 vaccine at the time a position is offered.
Work Location
Many positions within the City are designated as hybrid and currently the City requires you to work in-person one day per week. Beginning in April 2023, most hybrid employees will be expected to perform at least half of their work in-person.
The following minimum qualifications are required for this position:
• Experience using a variety of office software to compose/format correspondence, create reports, manage scheduling, keep accurate records and/or maintain files. Examples of software include Microsoft Word, Excel, Access, Outlook, and Teams or other similar software.
• Experience receiving a wide variety and high volume of inquiries by telephone and email from the public, greeting walk-in customers, responding to customer questions and requests, and helping customers by directing them to appropriate staff or offices.
• Experience reading and explaining rules, regulations and procedures in person, on the phone or in writing to a diverse community.
• Ability to establish and maintain effective and equitable working relationships with the public, co-workers, and a diverse range of others.
• Ability to work independently and use effective time management skills to stay organized and maintain accuracy in a deadline driven environment.
Applicants must also possess:
• Must be fully vaccinated for COVID-19 per City mandate or have an approved exception by date of hire.
An evaluation of each applicant's training and experience, as demonstrated in their resume and answers to supplemental questions, weighted 100%. Do not attach materials not requested. Only candidates who meet the minimum qualifications will be placed on the equally ranked eligible list. You have 14 days from the notice of the examination results to let us know if you disagree with your results. Please read the City of Portland Administrative Rule 3.01 for complete information. Additional evaluation may be required prior to establishment of the eligible list and/or final selection.
• *PLEASE NOTE: The eligible list generated from this recruitment may be used to fill future vacancies**
Recruitment Timeline
Job Posting closes: 3/13/23
Applications Reviewed: weeks of 3/6/23 - 3/13/23
Eligible List / Notices Generated: week of 3/20/23
Selection: TBD
Job Offer: TBD
• Timeline is approximate and subject to change
Application Instructions
Applicants must submit a professional resume and answer all supplemental questions, specifically focused on your qualifications for this position as identified in the "To Qualify" section of this announcement in accordance with the following Application Instructions:
• Your résumé and answers to supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.
• Your supplemental question answers should include details describing your education, training and/or experience, and where obtained which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement.
• Your résumé should support the details described in your answers to the supplemental questions.
• If you are requesting Veteran's Preference, as identified below, please describe in your responses to the supplemental questions and resume any transferrable skills obtained during your military service and how they relate to each of the required minimum qualifications under the "To Qualify" section above.
All completed applications for this position must be submitted no later than the closing date and time of this recruitment. E-mailed and/or faxed applications will not be accepted.
Work Status: Non-citizen applicants must be authorized to work in the United States at the time of application.
Veterans' Preference: If you are requesting Veterans' Preference, attach a copy of your DD214/DD215 and/or Veterans Administration letter stating your disability to your profile, as well as checking the box identifying yourself as a Veteran. You must request Veterans' Preference AND include a copy of your documentation for each recruitment to which you apply. Veterans' Preference documentation must be submitted no later than the closing date and time of this recruitment.
ADA, Pregnancy, and Religious Accommodations: If you identify as a person with a disability, are pregnant or nursing, or observe a religious practice(s), and would like to request a reasonable accommodation when applying for this job, please contact the Recruiter below for assistance.
Equal Employment Opportunity: It is the policy of the City of Portland that no person shall be discriminated against based on race, religion, color, sex, marital status, family status, national origin, age, mental or physical disability, protected veteran status, sexual orientation, gender identity or source of income. The City values diversity and encourages everyone who is interested in employment with the City to apply.
Language Pay Differential: City of Portland employees who speak one or more languages in addition to English, may be eligible to receive a “language pay differential.” This is compensation for qualifying multilingual City employees who use their language skill to assist the community. More about the language pay differential can be found here.
Did you know? The City of Portland offers How to Apply Classes that are free and review best practices for applying to the City. Follow the link for the most recent list of scheduled dates: https://www.portland.gov/bhr/events
Questions?
Elizabeth Brandenburg, Recruiter
Bureau of Human Resources
Elizabeth.Brandenburg@portlandoregon.gov
Tamela Ressler, Recruiter
Bureau of Human Resources
Tamela.Ressler@portlandoregon.gov
An Equal Opportunity/Affirmative Action Employer
OPTIONAL INFORMATION SESSION
Join the Bureau of Development Services for an optional information session to learn more about how to apply, the role, and have the ability to ask questions. You are not required to attend to apply for this job.
Thursday, March 2nd, 2023
12:00PM – 1:00PM
To RSVP: https://us02web.zoom.us/meeting/register/tZYlfumhqDIvHdQfEq6sbBBop7C3bLFXkhHd
or
Tuesday, March 7, 2023
5:00PM – 6:00PM
To RSVP: https://us02web.zoom.us/meeting/register/tZErcOuorDopEt0aGGn9twUgP9waBipm-1Ux
Position Summaries for Current Vacancies:
Bureau of Development Services (BDS)
https:/www.portland.gov/bds
This vacancy is in the BDS Property Compliance Division. This division enforces City and State codes and the Administrative Team supports the division’s inspection staff. This is a dynamic team that has a variety of tasks and requires strong organizational skills, effective problem-solving skills, and good judgment.
Duties for this position include:
• Establish and maintain effective and equitable working relationships with the public, co-workers, and a diverse range of others,
• Provide front line customer service for customers of Property Compliance Division (including property owners, tenants, business owners, attorneys, and complainants),
• Answers inquiries by telephone, email, in person or voice mail.
• Explain enforcement program processes, forward technical case related questions to assigned district inspectors or section managers as required.
• Process and mail nuisance notices and various violation letters.
• Process home business and short rental permit applications, payments and permit approvals for in person, emailed and mailed applications and answer questions regarding the programs.
• Assist with archiving records; maintain files and keep filing current.
• Take on additional work and perform related duties as assigned and needed.
The BDS Director’s Office Admin Support Team is seeking an OSS II who is willing to learn and grow in the position.
Duties for this position include:
• Excellent customer service skills on the phone and in person
• Serve as an information resource/communication channel for the development review policies and procedures
• Strong organizational and time management skills
• Strong written and verbal communication skills
• Ability to plan, organize and prioritize own workload
• Must be dependable and to work on time
• Have excellent team working skills, and be able to build relationships at all levels of management and employees
• Strong attention to detail and accuracy
• Maintaining a positive, empathetic, and professional attitude towards customers at all times
• Other administrative tasks as assigned
The Residential Inspection Section of BDS is seeking an Office Support Specialist II who is willing to learn and grow in the position.
Duties for this position include:
• Explaining rules, regulations, processes and inspection codes over the phone to customers
• Assisting customers in directing them to the correct person.
• Using Excel, Outlook, Office 365, Word, and database software to further the goals of the section.
• Working independently with minimal supervision
• Answering a high volume of customer calls.
• Taking on additional work and performing related duties as assigned and needed.
Bureau of Environmental Services (BES)
https://www.portland.gov/bes
The Bureau of Environmental Services is seeking an Office Support Specialist II to provide frontline administrative support at our Water Pollution Control Laboratory located in St. Johns. Our current vacancy resides within the Administration section of the Delivery Programs workgroup.
Duties for this position include:
• Answers main phone line, voicemails & email and respond or triage appropriately
• Reliable and punctual to perform daily building opening & lockup tasks
• Maintains facility security by following procedures; building access, temporary badge log and visitor sign in sheets
• Ability to understand, explain and support procedures and processes
• Expected to be professional, welcoming, courteous and helpful at all times
• Ability to handle constant interruptions and set priorities
• Sorts and distributes mail and deliveries; schedules FedEx/UPS pickups
• Updates directories, lists and spreadsheets
• Performs archiving tasks and scans documents as requested for public records requests
• Purchases various standard and non-standard office supplies with procurement card
• Maintains and organizes resource rooms and common areas; utilizes standard office equipment
• Performs routine purchasing transactions in SAP; purchase order and goods receipt
• Maintains and schedules conference rooms and assists with technology needs
• Assists with scheduling and setting up internal and external meetings and interviews
Portland Bureau of Transportation (PBOT)
https:/www.portland.gov/pbot
The Portland Bureau of Transportation is seeking an Office Support Specialist II to provide frontline administrative support for downtown PBOT. The position resides within the Administrative Services Division and will report into the Portland Building in downtown Portland.
Duties for this position include:
• Excellent customer service skills
• Expected to be professional, welcoming, courteous and helpful at all times
• Ability to be flexible, handle many interruptions
• Check voicemails, forward to appropriate person or department
• Receive, sort and distribute mail and deliveries
• Keep employee phone list, mail distribution list, and front desk manual updated
• Maintain security by following procedures, monitoring log book, and issuing TriMet passes and parking validations
• Keep records, maintain files, and archive items as necessary or requested
• Stock and organize workroom supplies
• Assist various programs with tasks such as data entry, material distribution, mailings, voicemail transcripts, report summarization, and meeting preparation
• Assist with the scheduling and coordination of vehicle reservations, conference room reservations, meetings, and interviews
Office Support Specialist IIs in the City of Portland
To learn more about the Office Support Specialist II classification, visit https://www.portland.gov/bhr/class-comp/documents/office-support-series/download.
Explore the links below to learn more about the bureaus our OSS IIs support:
• Office of Community & Civic Life, visit https://www.portland.gov/civic
• Bureau of Development Services (BDS), visit https://www.portland.gov/bds
• Bureau of Environmental Services (BES), visit https://www.portland.gov/bes
• Portland Fire and Rescue, visit https://www.portland.gov/fire/join
• Portland Housing Bureau, visit https://www.portland.gov/phb
Office Management & Finance, visit https://www.portland.gov/omf
• Portland Parks & Recreation (PP&R), visit https://www.portland.gov/parks
• Bureau of Planning & Sustainability (BPS), visit https://www.portland.gov/bps
• Portland Bureau of Transportation (PBOT), visit https://www.portland.gov/transportation
• Portland Water Bureau (PWB), visit https://www.portland.gov/water
Return to the top Show more details...
The resulting eligible list from this recruitment will be used to fill current and future vacancies at the City. Current vacancies exist in the Bureau of Development Services, Bureau of Environmental Services, Portland Bureau of Transportation, and Portland Parks and Recreation...
An Optional Information Session is being offered for this recruitment. For more details, please see the "Additional Information" section below.
As an Office Support Specialist II, you will provide administrative support through a range of responsibilities based on the assigned bureau, division and/or unit. Work requires substantial multi-tasking abilities and judgment in analyzing situations and making decisions to select the most appropriate course of action within the established procedures. You may be required to travel and handle training arrangements.
This position may require a high degree of diplomacy when working with customers and confidential or sensitive information. This position will also meet the bureau's expectations of providing excellent customer service in an equitable manner to meet the growing needs of the City of Portland's diverse community.
Generally, the work of OSS II’s includes:
• Greeting visitors and customers
• Answering incoming calls on multi-line telephone, directing callers as appropriate and taking and referring messages
• Receiving incoming mail or requests for information
• Compiling and analyzing payroll or other data
• Billing, accounting for cash receipts
• Taking and transcribing meeting minutes, composing, typing, and proof-reading complex correspondence and other documents
• Maintaining filing systems
• Developing and maintaining spreadsheets or databases
• Other administrative tasks as assigned
• Some positions may require a valid state's driver's license and acceptable driving record.
This classification is represented by the District Council of Trade Unions (DCTU) collective bargaining agreement. You can view the labor agreement here: https://www.portland.gov/bhr/employee-relations/labor-relations/labor-agreements Applicants external to the City of Portland start at the entry salary rate.
City of Portland Core Values:Anti-racism | Communication | Collaboration | Equity | Transparency | Fiscal Responsibility
These values guide our actions as we serve the community and engage our workforce. To learn more about the City's core values, please click here.
Why work at the City of Portland?
The City of Portland workforce serves a population of over 650,000. We are culture- and solutions-driven, viewing every challenge as an opportunity to learn, improve, and share our expertise. We are committed to removing systemic barriers to resources, access, and opportunity. The City is a believer in ALL people and continues to actively recruit and retain diverse top talent every day. We offer a comprehensive benefits package, including but not limited to medical, dental, vision, basic life, short- and long-term disability coverage to eligible employees and their families. If you are open-minded, motivated, community-focused, and self-aware, please apply yourself at the City of Portland today.
The City of Portland also participates in the Oregon Public Employees Retirement System (PERS). For more information on the City of Portland's benefits please click here.
COVID-19 Vaccine Requirement
As of October 18, 2021, all City employees must be fully vaccinated for COVID-19. This is required for all positions at the City of Portland. Proof of being fully vaccinated is required by date of hire. You may request an exception, for health or religious reasons, from getting the COVID-19 vaccine at the time a position is offered.
Work Location
Many positions within the City are designated as hybrid and currently the City requires you to work in-person one day per week. Beginning in April 2023, most hybrid employees will be expected to perform at least half of their work in-person.
The following minimum qualifications are required for this position:
• Experience using a variety of office software to compose/format correspondence, create reports, manage scheduling, keep accurate records and/or maintain files. Examples of software include Microsoft Word, Excel, Access, Outlook, and Teams or other similar software.
• Experience receiving a wide variety and high volume of inquiries by telephone and email from the public, greeting walk-in customers, responding to customer questions and requests, and helping customers by directing them to appropriate staff or offices.
• Experience reading and explaining rules, regulations and procedures in person, on the phone or in writing to a diverse community.
• Ability to establish and maintain effective and equitable working relationships with the public, co-workers, and a diverse range of others.
• Ability to work independently and use effective time management skills to stay organized and maintain accuracy in a deadline driven environment.
Applicants must also possess:
• Must be fully vaccinated for COVID-19 per City mandate or have an approved exception by date of hire.
An evaluation of each applicant's training and experience, as demonstrated in their resume and answers to supplemental questions, weighted 100%. Do not attach materials not requested. Only candidates who meet the minimum qualifications will be placed on the equally ranked eligible list. You have 14 days from the notice of the examination results to let us know if you disagree with your results. Please read the City of Portland Administrative Rule 3.01 for complete information. Additional evaluation may be required prior to establishment of the eligible list and/or final selection.
• *PLEASE NOTE: The eligible list generated from this recruitment may be used to fill future vacancies**
Recruitment Timeline
Job Posting closes: 3/13/23
Applications Reviewed: weeks of 3/6/23 - 3/13/23
Eligible List / Notices Generated: week of 3/20/23
Selection: TBD
Job Offer: TBD
• Timeline is approximate and subject to change
Application Instructions
Applicants must submit a professional resume and answer all supplemental questions, specifically focused on your qualifications for this position as identified in the "To Qualify" section of this announcement in accordance with the following Application Instructions:
• Your résumé and answers to supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.
• Your supplemental question answers should include details describing your education, training and/or experience, and where obtained which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement.
• Your résumé should support the details described in your answers to the supplemental questions.
• If you are requesting Veteran's Preference, as identified below, please describe in your responses to the supplemental questions and resume any transferrable skills obtained during your military service and how they relate to each of the required minimum qualifications under the "To Qualify" section above.
All completed applications for this position must be submitted no later than the closing date and time of this recruitment. E-mailed and/or faxed applications will not be accepted.
Work Status: Non-citizen applicants must be authorized to work in the United States at the time of application.
Veterans' Preference: If you are requesting Veterans' Preference, attach a copy of your DD214/DD215 and/or Veterans Administration letter stating your disability to your profile, as well as checking the box identifying yourself as a Veteran. You must request Veterans' Preference AND include a copy of your documentation for each recruitment to which you apply. Veterans' Preference documentation must be submitted no later than the closing date and time of this recruitment.
ADA, Pregnancy, and Religious Accommodations: If you identify as a person with a disability, are pregnant or nursing, or observe a religious practice(s), and would like to request a reasonable accommodation when applying for this job, please contact the Recruiter below for assistance.
Equal Employment Opportunity: It is the policy of the City of Portland that no person shall be discriminated against based on race, religion, color, sex, marital status, family status, national origin, age, mental or physical disability, protected veteran status, sexual orientation, gender identity or source of income. The City values diversity and encourages everyone who is interested in employment with the City to apply.
Language Pay Differential: City of Portland employees who speak one or more languages in addition to English, may be eligible to receive a “language pay differential.” This is compensation for qualifying multilingual City employees who use their language skill to assist the community. More about the language pay differential can be found here.
Did you know? The City of Portland offers How to Apply Classes that are free and review best practices for applying to the City. Follow the link for the most recent list of scheduled dates: https://www.portland.gov/bhr/events
Questions?
Elizabeth Brandenburg, Recruiter
Bureau of Human Resources
Elizabeth.Brandenburg@portlandoregon.gov
Tamela Ressler, Recruiter
Bureau of Human Resources
Tamela.Ressler@portlandoregon.gov
An Equal Opportunity/Affirmative Action Employer
OPTIONAL INFORMATION SESSION
Join the Bureau of Development Services for an optional information session to learn more about how to apply, the role, and have the ability to ask questions. You are not required to attend to apply for this job.
Thursday, March 2nd, 2023
12:00PM – 1:00PM
To RSVP: https://us02web.zoom.us/meeting/register/tZYlfumhqDIvHdQfEq6sbBBop7C3bLFXkhHd
or
Tuesday, March 7, 2023
5:00PM – 6:00PM
To RSVP: https://us02web.zoom.us/meeting/register/tZErcOuorDopEt0aGGn9twUgP9waBipm-1Ux
Position Summaries for Current Vacancies:
Bureau of Development Services (BDS)
https:/www.portland.gov/bds
This vacancy is in the BDS Property Compliance Division. This division enforces City and State codes and the Administrative Team supports the division’s inspection staff. This is a dynamic team that has a variety of tasks and requires strong organizational skills, effective problem-solving skills, and good judgment.
Duties for this position include:
• Establish and maintain effective and equitable working relationships with the public, co-workers, and a diverse range of others,
• Provide front line customer service for customers of Property Compliance Division (including property owners, tenants, business owners, attorneys, and complainants),
• Answers inquiries by telephone, email, in person or voice mail.
• Explain enforcement program processes, forward technical case related questions to assigned district inspectors or section managers as required.
• Process and mail nuisance notices and various violation letters.
• Process home business and short rental permit applications, payments and permit approvals for in person, emailed and mailed applications and answer questions regarding the programs.
• Assist with archiving records; maintain files and keep filing current.
• Take on additional work and perform related duties as assigned and needed.
The BDS Director’s Office Admin Support Team is seeking an OSS II who is willing to learn and grow in the position.
Duties for this position include:
• Excellent customer service skills on the phone and in person
• Serve as an information resource/communication channel for the development review policies and procedures
• Strong organizational and time management skills
• Strong written and verbal communication skills
• Ability to plan, organize and prioritize own workload
• Must be dependable and to work on time
• Have excellent team working skills, and be able to build relationships at all levels of management and employees
• Strong attention to detail and accuracy
• Maintaining a positive, empathetic, and professional attitude towards customers at all times
• Other administrative tasks as assigned
The Residential Inspection Section of BDS is seeking an Office Support Specialist II who is willing to learn and grow in the position.
Duties for this position include:
• Explaining rules, regulations, processes and inspection codes over the phone to customers
• Assisting customers in directing them to the correct person.
• Using Excel, Outlook, Office 365, Word, and database software to further the goals of the section.
• Working independently with minimal supervision
• Answering a high volume of customer calls.
• Taking on additional work and performing related duties as assigned and needed.
Bureau of Environmental Services (BES)
https://www.portland.gov/bes
The Bureau of Environmental Services is seeking an Office Support Specialist II to provide frontline administrative support at our Water Pollution Control Laboratory located in St. Johns. Our current vacancy resides within the Administration section of the Delivery Programs workgroup.
Duties for this position include:
• Answers main phone line, voicemails & email and respond or triage appropriately
• Reliable and punctual to perform daily building opening & lockup tasks
• Maintains facility security by following procedures; building access, temporary badge log and visitor sign in sheets
• Ability to understand, explain and support procedures and processes
• Expected to be professional, welcoming, courteous and helpful at all times
• Ability to handle constant interruptions and set priorities
• Sorts and distributes mail and deliveries; schedules FedEx/UPS pickups
• Updates directories, lists and spreadsheets
• Performs archiving tasks and scans documents as requested for public records requests
• Purchases various standard and non-standard office supplies with procurement card
• Maintains and organizes resource rooms and common areas; utilizes standard office equipment
• Performs routine purchasing transactions in SAP; purchase order and goods receipt
• Maintains and schedules conference rooms and assists with technology needs
• Assists with scheduling and setting up internal and external meetings and interviews
Portland Bureau of Transportation (PBOT)
https:/www.portland.gov/pbot
The Portland Bureau of Transportation is seeking an Office Support Specialist II to provide frontline administrative support for downtown PBOT. The position resides within the Administrative Services Division and will report into the Portland Building in downtown Portland.
Duties for this position include:
• Excellent customer service skills
• Expected to be professional, welcoming, courteous and helpful at all times
• Ability to be flexible, handle many interruptions
• Check voicemails, forward to appropriate person or department
• Receive, sort and distribute mail and deliveries
• Keep employee phone list, mail distribution list, and front desk manual updated
• Maintain security by following procedures, monitoring log book, and issuing TriMet passes and parking validations
• Keep records, maintain files, and archive items as necessary or requested
• Stock and organize workroom supplies
• Assist various programs with tasks such as data entry, material distribution, mailings, voicemail transcripts, report summarization, and meeting preparation
• Assist with the scheduling and coordination of vehicle reservations, conference room reservations, meetings, and interviews
Office Support Specialist IIs in the City of Portland
To learn more about the Office Support Specialist II classification, visit https://www.portland.gov/bhr/class-comp/documents/office-support-series/download.
Explore the links below to learn more about the bureaus our OSS IIs support:
• Office of Community & Civic Life, visit https://www.portland.gov/civic
• Bureau of Development Services (BDS), visit https://www.portland.gov/bds
• Bureau of Environmental Services (BES), visit https://www.portland.gov/bes
• Portland Fire and Rescue, visit https://www.portland.gov/fire/join
• Portland Housing Bureau, visit https://www.portland.gov/phb
Office Management & Finance, visit https://www.portland.gov/omf
• Portland Parks & Recreation (PP&R), visit https://www.portland.gov/parks
• Bureau of Planning & Sustainability (BPS), visit https://www.portland.gov/bps
• Portland Bureau of Transportation (PBOT), visit https://www.portland.gov/transportation
• Portland Water Bureau (PWB), visit https://www.portland.gov/water
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via Mac's List
posted_at: 4 days agoschedule_type: Part-time
About this position:
The Recreation Coordinator I - Generalist position at Portland Parks & Recreation is responsible for coordinating a full range of current recreational and community service activities, which may be located in Community Centers, SUN Community Schools, www.multco/SUN, or recreation sites/programs. Recreation Coordinator I is the second class in a series of three represented... classes (Recreation Leader, Recreation Coordinator
About this position:
The Recreation Coordinator I - Generalist position at Portland Parks & Recreation is responsible for coordinating a full range of current recreational and community service activities, which may be located in Community Centers, SUN Community Schools, www.multco/SUN, or recreation sites/programs. Recreation Coordinator I is the second class in a series of three represented... classes (Recreation Leader, Recreation Coordinator I, and Recreation Coordinator II,).
About the Work:
This position involves program development and implementation; assessing needs; working with various community groups and stakeholders including Black, Indigenous, People of Color (BIPOC), refugees and immigrants, and those with disabilities and experiencing poverty, including planning; organizing; and promotion. Recreation Coordinator I - Generalist may engage in general recreation work or may be assigned to very specialized recreation work requiring specific skills not generally found. These positions may direct the work of Recreation Leaders. Supervision is received from higher-level recreation personnel who review work through observation, reports, and results obtained.
Duties and Responsibilities Include:
• Coordinate activities in an assigned general or specialized recreational or community services program area.
• Develop and deliver culturally and socio-economic responsive programs and services.
• Collaborate with BIPOC underrepresented communities and City residents experiencing disabilities, and poverty including houselessness directly and through partner organizations.
• Schedule classes, and work with instructors, support staff, and volunteers.
• Maintain accurate records and create and complete reports.
• Assist with hiring part-time and seasonal employees, directing and reviewing the work.
• Provide information about programs electronically, through social media, over the phone, and in person.
As a person, you are:
• Collaborative: An outgoing professional who values partnership and develops and supports relationships with stakeholders and community partners exercising intentional inclusion, teamwork, peer support, and training, to get things done.
• Solutions Oriented: Uses strong communication skills to work with a variety of internal and external stakeholders to create, implement, document solutions, and problem-solve.
• Someone who values Diversity, Equity, and Inclusion (DEI): Embrace anti-racism through intentional partnership, self-awareness, and action, showing cultural humility, advocacy, and mindfulness. Use DEI concepts to guide and inform your work.
• Organized: You are able to be detail orientated and prioritize a robust workload/portfolio and meet critical deadlines while keeping track of all necessary details.
• Emotionally Intelligent: Motivated, passionate, team-oriented, and empathetic.
This classification is represented by Labors' (LiUNA) Local 483 - Recreation. To view this labor agreement, please go to https://www.portland.gov/bhr/employee-relations/labor-relations/labor-agreements and click on the appropriate link.
About the Bureau:
Portland Parks & Recreation (PP&R) is committed to the overall Citywide vision that race will have no detrimental effect on people of color, refugee and immigrant communities in accessing our parks and natural areas, or from the benefit of our services. We recognize, understand, and encourage celebration of the differences that surround us. Diversity and equity are vital to PP&R’s ideals and values. The City of Portland, Oregon is a growing and diverse city of 650,000 residents, nearly 20% of whom speak languages other than English at home. PP&R values a diverse workforce and seeks ways to promote equity and inclusion within the organization and with the public. PP&R encourages applications from candidates with knowledge, ability and experience working with a broad range of individuals and communities with diverse racial, ethnic and socio-economic backgrounds. Although not required, PP&R encourages candidates that can fluently speak other languages to include that information in their application materials. Multilingual candidates are encouraged to apply.
City of Portland Core Values:
Anti-racism | Communication | Collaboration | Equity | Transparency | Fiscal Responsibility
These values guide our actions as we serve the community and engage our workforce. To learn more about the City's core values, please click here.
Why work at the City of Portland?
The City of Portland workforce serves a population of over 650,000. We are culture- and solutions-driven, viewing every challenge as an opportunity to learn, improve, and share our expertise. We are committed to removing systemic barriers to resources, access, and opportunity. The City is a believer in all people and continues to actively recruit and retain diverse top talent every day. We offer a comprehensive benefits package, including but not limited to medical, dental, vision, basic life, short- and long-term disability coverage to eligible employees and their families. If you are open-minded, motivated, community-focused, and self-aware, please apply yourself at the City of Portland today.
The City of Portland also participates in the Oregon Public Employees Retirement System (PERS). For more information on the City of Portland's benefits please click here.
Work Location
This position is in person and will report to the assigned Community Center.
COVID-19 Vaccine Requirement
As of October 18, 2021, all City employees must be fully vaccinated for COVID-19. This is required for all positions at the City of Portland. Proof of being fully vaccinated is required by the date of hire. You may request an exception, for health or religious reasons, from getting the COVID-19 vaccine at the time a position is offered.
Applicants must provide details in their supplemental question responses and resume how their education, training, and/or experience, meets each of the following minimum qualifications:
• Knowledge and experience with program administration and implementation such as assessment, planning, development, coordination, and evaluation, including current trends and literature in the field of recreation, leisure, education, trauma-informed, and/or community service.
• Ability and experience incorporating the needs of people of those who are BIPOC, including immigrants and refugees, people with disabilities, those experiencing poverty/houselessness, and those of all ages and interests into program planning.
• Ability and experience in establishing and maintaining effective working relationships with internal and external stakeholders such as community-based organizations, marginalized communities, co-workers, supervisors, volunteers, school district officials, advisory groups, and the public.
• Experience in computer programs that require data entry including course entry and registration processes, maintaining accurate records (financial deposits, receipts participant data), and creating and maintaining reports and program marketing materials.
• Knowledge and experience recruiting, assigning, and directing work, motivating, and reviewing the performance of permanent, part-time, and volunteer staff.
Applicants must also possess:
• Must be fully vaccinated for COVID-19 per City/State mandate or have an approved exception by the date of hire.
• A valid state driver’s license and acceptable driving record.
An evaluation of each applicant's training and experience, as demonstrated in their résumé and answers to the supplemental questions, weighted 100%. Do not attach materials not requested. Only candidates who meet the minimum qualifications will be placed on the equally ranked eligible list. You have 14 days from the notice of the examination results to let us know if you disagree with your results. Please read the City of Portland Administrative Rule 3.01 for complete information. Additional evaluation may be required prior to the establishment of the eligible list and/or final selection.
• * PLEASE NOTE: The eligible list generated from this recruitment may be used to fill future vacancies**
Recruitment Activity Schedule:
• Job Posting closes: 3/20/2023
• Information Session: 3/1/2023
• Applications Reviewed: Week of 3/20/2023
• Eligible List / Notices Generated: Week of 3/20/23
• 1st Round of Interviews: week of 4/ 10/2023
• Job Offer: Week of 4/24/2023
• Timeline is approximate and subject to change.
Applicant Instructions
Applicants must submit a professional resume and responses to the supplemental questions online, specifically focused on your qualifications for this position as identified in the "To Qualify" section of this announcement in accordance with the following Application Instructions:
• Your résumé and responses to the supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.
• Your responses to the supplemental questions should include details describing your education, training and/or experience, and where obtained which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement.
• Your resume should support the details described in your responses to the supplemental questions.
• If you are requesting Veteran's Preference, as identified below, please describe in your responses to the supplemental questions and resume any transferrable skills obtained during your military service and how they relate to each of the required minimum qualifications under the "To Qualify" section above.
Please note, all completed applications for this position must be submitted no later than on the closing date and time of this recruitment. All applications must be submitted via the City's online application process. Do not attach materials not requested. E-mailed and/or faxed applications will not be accepted.
Work Status: Non-citizen applicants must be authorized to work in the United States at the time of application.
Veterans' Preference: If you are requesting Veterans' Preference, attach a copy of your DD214/DD215 and/or Veterans Administration letter stating your disability to your profile, as well as checking the box identifying yourself as a Veteran. You must request Veterans' Preference AND include a copy of your documentation for each recruitment to which you apply. Veterans' Preference documentation must be submitted no later than the closing date and time of this recruitment.
ADA, Pregnancy, and Religious Accommodations: If you identify as a person with a disability, are pregnant or nursing, or observe a religious practice(s), and would like to request a reasonable accommodation when applying for this job, please contact the Recruiter below for assistance.
Equal Employment Opportunity: It is the policy of the City of Portland that no person shall be discriminated against based on race, religion, color, sex, marital status, family status, national origin, age, mental or physical disability, protected veteran status, sexual orientation, gender identity or source of income. The City values diversity and encourages everyone who is interested in employment with the City to apply.
Did you know? The City of Portland offers How to Apply Classes that are free and review best practices for applying to the City. Follow the link for the most recent list of scheduled dates: https://www.portland.gov/bhr/events.
Contact Information
Aly'ce Brannon-Reid, Senior Recruiter
Bureau of Human Resources
Alyce.brannon-reid@portlandoregon.gov
An Equal Opportunity / Affirmative Action Employer
OPTIONAL INFORMATION SESSIONS
To assist you in understanding this position and the recruitment process, we will offer an Optional Information Session that will provide you with details about the position and about the application process. You are not required to attend to apply for this job. You are welcome to join us for the optional information session below.
Wednesday, March 1, 2023
1:00-2:00pm
Zoom Link Coming Soon Show more details...
The Recreation Coordinator I - Generalist position at Portland Parks & Recreation is responsible for coordinating a full range of current recreational and community service activities, which may be located in Community Centers, SUN Community Schools, www.multco/SUN, or recreation sites/programs. Recreation Coordinator I is the second class in a series of three represented... classes (Recreation Leader, Recreation Coordinator I, and Recreation Coordinator II,).
About the Work:
This position involves program development and implementation; assessing needs; working with various community groups and stakeholders including Black, Indigenous, People of Color (BIPOC), refugees and immigrants, and those with disabilities and experiencing poverty, including planning; organizing; and promotion. Recreation Coordinator I - Generalist may engage in general recreation work or may be assigned to very specialized recreation work requiring specific skills not generally found. These positions may direct the work of Recreation Leaders. Supervision is received from higher-level recreation personnel who review work through observation, reports, and results obtained.
Duties and Responsibilities Include:
• Coordinate activities in an assigned general or specialized recreational or community services program area.
• Develop and deliver culturally and socio-economic responsive programs and services.
• Collaborate with BIPOC underrepresented communities and City residents experiencing disabilities, and poverty including houselessness directly and through partner organizations.
• Schedule classes, and work with instructors, support staff, and volunteers.
• Maintain accurate records and create and complete reports.
• Assist with hiring part-time and seasonal employees, directing and reviewing the work.
• Provide information about programs electronically, through social media, over the phone, and in person.
As a person, you are:
• Collaborative: An outgoing professional who values partnership and develops and supports relationships with stakeholders and community partners exercising intentional inclusion, teamwork, peer support, and training, to get things done.
• Solutions Oriented: Uses strong communication skills to work with a variety of internal and external stakeholders to create, implement, document solutions, and problem-solve.
• Someone who values Diversity, Equity, and Inclusion (DEI): Embrace anti-racism through intentional partnership, self-awareness, and action, showing cultural humility, advocacy, and mindfulness. Use DEI concepts to guide and inform your work.
• Organized: You are able to be detail orientated and prioritize a robust workload/portfolio and meet critical deadlines while keeping track of all necessary details.
• Emotionally Intelligent: Motivated, passionate, team-oriented, and empathetic.
This classification is represented by Labors' (LiUNA) Local 483 - Recreation. To view this labor agreement, please go to https://www.portland.gov/bhr/employee-relations/labor-relations/labor-agreements and click on the appropriate link.
About the Bureau:
Portland Parks & Recreation (PP&R) is committed to the overall Citywide vision that race will have no detrimental effect on people of color, refugee and immigrant communities in accessing our parks and natural areas, or from the benefit of our services. We recognize, understand, and encourage celebration of the differences that surround us. Diversity and equity are vital to PP&R’s ideals and values. The City of Portland, Oregon is a growing and diverse city of 650,000 residents, nearly 20% of whom speak languages other than English at home. PP&R values a diverse workforce and seeks ways to promote equity and inclusion within the organization and with the public. PP&R encourages applications from candidates with knowledge, ability and experience working with a broad range of individuals and communities with diverse racial, ethnic and socio-economic backgrounds. Although not required, PP&R encourages candidates that can fluently speak other languages to include that information in their application materials. Multilingual candidates are encouraged to apply.
City of Portland Core Values:
Anti-racism | Communication | Collaboration | Equity | Transparency | Fiscal Responsibility
These values guide our actions as we serve the community and engage our workforce. To learn more about the City's core values, please click here.
Why work at the City of Portland?
The City of Portland workforce serves a population of over 650,000. We are culture- and solutions-driven, viewing every challenge as an opportunity to learn, improve, and share our expertise. We are committed to removing systemic barriers to resources, access, and opportunity. The City is a believer in all people and continues to actively recruit and retain diverse top talent every day. We offer a comprehensive benefits package, including but not limited to medical, dental, vision, basic life, short- and long-term disability coverage to eligible employees and their families. If you are open-minded, motivated, community-focused, and self-aware, please apply yourself at the City of Portland today.
The City of Portland also participates in the Oregon Public Employees Retirement System (PERS). For more information on the City of Portland's benefits please click here.
Work Location
This position is in person and will report to the assigned Community Center.
COVID-19 Vaccine Requirement
As of October 18, 2021, all City employees must be fully vaccinated for COVID-19. This is required for all positions at the City of Portland. Proof of being fully vaccinated is required by the date of hire. You may request an exception, for health or religious reasons, from getting the COVID-19 vaccine at the time a position is offered.
Applicants must provide details in their supplemental question responses and resume how their education, training, and/or experience, meets each of the following minimum qualifications:
• Knowledge and experience with program administration and implementation such as assessment, planning, development, coordination, and evaluation, including current trends and literature in the field of recreation, leisure, education, trauma-informed, and/or community service.
• Ability and experience incorporating the needs of people of those who are BIPOC, including immigrants and refugees, people with disabilities, those experiencing poverty/houselessness, and those of all ages and interests into program planning.
• Ability and experience in establishing and maintaining effective working relationships with internal and external stakeholders such as community-based organizations, marginalized communities, co-workers, supervisors, volunteers, school district officials, advisory groups, and the public.
• Experience in computer programs that require data entry including course entry and registration processes, maintaining accurate records (financial deposits, receipts participant data), and creating and maintaining reports and program marketing materials.
• Knowledge and experience recruiting, assigning, and directing work, motivating, and reviewing the performance of permanent, part-time, and volunteer staff.
Applicants must also possess:
• Must be fully vaccinated for COVID-19 per City/State mandate or have an approved exception by the date of hire.
• A valid state driver’s license and acceptable driving record.
An evaluation of each applicant's training and experience, as demonstrated in their résumé and answers to the supplemental questions, weighted 100%. Do not attach materials not requested. Only candidates who meet the minimum qualifications will be placed on the equally ranked eligible list. You have 14 days from the notice of the examination results to let us know if you disagree with your results. Please read the City of Portland Administrative Rule 3.01 for complete information. Additional evaluation may be required prior to the establishment of the eligible list and/or final selection.
• * PLEASE NOTE: The eligible list generated from this recruitment may be used to fill future vacancies**
Recruitment Activity Schedule:
• Job Posting closes: 3/20/2023
• Information Session: 3/1/2023
• Applications Reviewed: Week of 3/20/2023
• Eligible List / Notices Generated: Week of 3/20/23
• 1st Round of Interviews: week of 4/ 10/2023
• Job Offer: Week of 4/24/2023
• Timeline is approximate and subject to change.
Applicant Instructions
Applicants must submit a professional resume and responses to the supplemental questions online, specifically focused on your qualifications for this position as identified in the "To Qualify" section of this announcement in accordance with the following Application Instructions:
• Your résumé and responses to the supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.
• Your responses to the supplemental questions should include details describing your education, training and/or experience, and where obtained which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement.
• Your resume should support the details described in your responses to the supplemental questions.
• If you are requesting Veteran's Preference, as identified below, please describe in your responses to the supplemental questions and resume any transferrable skills obtained during your military service and how they relate to each of the required minimum qualifications under the "To Qualify" section above.
Please note, all completed applications for this position must be submitted no later than on the closing date and time of this recruitment. All applications must be submitted via the City's online application process. Do not attach materials not requested. E-mailed and/or faxed applications will not be accepted.
Work Status: Non-citizen applicants must be authorized to work in the United States at the time of application.
Veterans' Preference: If you are requesting Veterans' Preference, attach a copy of your DD214/DD215 and/or Veterans Administration letter stating your disability to your profile, as well as checking the box identifying yourself as a Veteran. You must request Veterans' Preference AND include a copy of your documentation for each recruitment to which you apply. Veterans' Preference documentation must be submitted no later than the closing date and time of this recruitment.
ADA, Pregnancy, and Religious Accommodations: If you identify as a person with a disability, are pregnant or nursing, or observe a religious practice(s), and would like to request a reasonable accommodation when applying for this job, please contact the Recruiter below for assistance.
Equal Employment Opportunity: It is the policy of the City of Portland that no person shall be discriminated against based on race, religion, color, sex, marital status, family status, national origin, age, mental or physical disability, protected veteran status, sexual orientation, gender identity or source of income. The City values diversity and encourages everyone who is interested in employment with the City to apply.
Did you know? The City of Portland offers How to Apply Classes that are free and review best practices for applying to the City. Follow the link for the most recent list of scheduled dates: https://www.portland.gov/bhr/events.
Contact Information
Aly'ce Brannon-Reid, Senior Recruiter
Bureau of Human Resources
Alyce.brannon-reid@portlandoregon.gov
An Equal Opportunity / Affirmative Action Employer
OPTIONAL INFORMATION SESSIONS
To assist you in understanding this position and the recruitment process, we will offer an Optional Information Session that will provide you with details about the position and about the application process. You are not required to attend to apply for this job. You are welcome to join us for the optional information session below.
Wednesday, March 1, 2023
1:00-2:00pm
Zoom Link Coming Soon Show more details...
via Lensa
posted_at: 2 days agoschedule_type: Part-time
2023 Aquatics Support Staff - New - Open Continuous (Age 16+)
Print (http://agency.governmentjobs.com/portlandor/job_bulletin.cfm?jobID=3852398&sharedWindow=0...
Apply
2023 Aquatics Support Staff - New - Open Continuous (Age 16+)
Salary
See Position Description
Location
Multiple Locations, OR
Job Type
Casual
Bureau
Portland Parks & Recreation
Job Number
2023-00044
Closing
6/30/2023 11:59 PM Pacific
• Description
• Benefits
•
2023 Aquatics Support Staff - New - Open Continuous (Age 16+)
Print (http://agency.governmentjobs.com/portlandor/job_bulletin.cfm?jobID=3852398&sharedWindow=0...
Apply
2023 Aquatics Support Staff - New - Open Continuous (Age 16+)
Salary
See Position Description
Location
Multiple Locations, OR
Job Type
Casual
Bureau
Portland Parks & Recreation
Job Number
2023-00044
Closing
6/30/2023 11:59 PM Pacific
• Description
• Benefits
• Questions
The Position
Work the water! Portland Parks and Recreation is looking to fill Aquatics Support staff positions!
Portland Parks and Recreation is looking for team-oriented, enthusiastic and qualified staff to operate our 4 year-round indoor and 7 summer outdoor swimming pools. This is a great opportunity to learn leadership skills and help others stay safe and enjoy being in the pool.
Available positions:
• LIFEGUARD (https://www.portlandoregon.gov/parks/39780#lifeguard) - requires Starguard Lifeguard Certification
• SWIM INSTRUCTOR (https://www.portlandoregon.gov/parks/39780#instructor) - requires Portland Parks and Recreation Swim Instructor Certification
• WATER FITNESS INSTRUCTOR (https://www.portland.gov/parks/recreation/aquatics-employment#toc-water-fitness-certification) - requires Portland Parks and Recreation Water Fitness Certification and/or a National Water Fitness Instructor Certification
All staff are expected to convey good public relations and follow established policies and procedures for a safe, fun, and efficient operation of the City Pools. You must be at least 16 years old to apply. Hours may vary and are based on program needs and job classification.
Note: Lifeguard and Swim Instructor positions are represented b y Labors' (LiUNA) Local 483 - Recreation. To view, please go to the Labor agreements webpage (https://www.portland.gov/bhr/employee-relations/labor-relations/labor-agreements) and click on the appropriate link.
Lifeguard Only Starting Wage: $18.50 hourly
Swim Instructor Only Starting Wage: $18.50 hourly
Lifeguard & Swim Instructor (dual certified) Starting Wage: $20.00 hourly
Water Fitness Instructor Starting Wage: $18.50 hourly
Certification must be current through the duration of employment.
About Portland Parks & Recreation
The City of Portland, Oregon is a growing and diverse city of 650,000 residents, nearly 20% of whom speak languages other than English at home. PP&R values a diverse workforce and seeks ways to promote equity and inclusion within the organization and with the public. PP&R encourages applications from candidates with knowledge, ability and experience working with a broad range of individuals and communities with diverse racial, ethnic and socio-economic backgrounds. Although not required, PP&R encourages candidates that can fluently speak another language to include that information in their resume. Bilingual candidates are encouraged to apply.
City of Portland Core Values:
Anti-racism | Communication | Collaboration | Equity | Transparency | Fiscal Responsibility
These values guide our actions as we serve the community and engage our workforce. To learn more about the City's core values, please click here (https://www.portlandoregon.gov/bhr/article/763427) .
Why work at the City of Portland?
The City of Portland workforce serves a population of over 650,000. We are culture- and solutions - driven, viewing every challenge as an opportunity to learn, improve, and share our expertise. We are committed to removing systemic barriers to resources, access, and opportunity. The City is a believer in ALL people and continues to actively recruit and retain diverse top talent every day. If you are open-minded, motivated, community-focused, and self-aware, please apply yourself at the City of Portland today.
COVID-19 Vaccine Requirement
As of October 18, 2021, all City employees must be fully vaccinated for COVID-19. This is required for all positions at the City of Portland. Proof of being fully vaccinated is required by date of hire. You may request an exception (https://www.portland.gov/bhr/covid19-exception-request) , for health or religious reasons, from getting the COVID-19 vaccine at the time a position is offered.
This position is not benefits eligible.
To Qualify
• Applicants must have a current or be in the process of obtaining at least one of the following certifications:
• Starguard Lifeguard Certification
• Portland Parks Swim Instructor Certification
• Portland Parks Water Fitness Instructor Certification and/or AEA/Equivalent certification.
• If you have one of the following current certifications, please note it in supplemental question #6.
• American Red Cross, Jeff Ellis & Associates, YMCA, NASCO, or other national lifeguard certification
• Water Safety Instructor, Starfish Aquatics, YMCA, or other swim instructor certification.
Applicants must also possess:
• Must be fully vaccinated for COVID-19 per City/State mandate or have an approved exception by date of hire.
The Recruitment Process
An evaluation of each applicant's training and experience, as demonstrated in their answers in their supplemental questions. Do not attach materials not requested. Only candidates who meet the minimum qualifications will be placed on the equally ranked eligible list. You have 14 days from the notice of the examination results to let us know if you disagree with your results. Please read the City of Portland Administrative Rule 3.01 for complete information. Additional evaluation for required certifications may be required prior to the establishment of the eligible list and/or final selection.
Application Instructions
Applicants MUST FOLLOW the process below and submit the following application materials to be considered for this position.
• Submit responses to the Supplemental Questions.
Your application will be the basis for our evaluation of your qualifications for this position. Failure to submit the required application materials will result in elimination from further consideration.
Please note, all completed applications for this position must be submitted no later than the closing date and time of this recruitment. All applications must be submitted via the City's online application process. Do not attach materials not requested. E-mailed and/or faxed applications will not be accepted. If you apply then need to make corrections to your application, please contact the Recruiter via the email address listed below.
Additional Information
Work Status: Non-citizen applicants must be authorized to work in the United States at the time of application.
Veterans' Preference: If you are requesting Veterans' Preference, attach a copy of your DD214/DD215 and/or Veterans Administration letter stating your disability to your profile, as well as checking the box identifying yourself as a Veteran. You must request Veterans' Preference AND include a copy of your documentation for each recruitment to which you apply. Veterans' Preference documentation must be submitted no later than 11:59 PM on the closing date of this recruitment.
ADA Accommodations: If you identify as a person with a disability and would like to request a reasonable accommodation when applying for this job, please contact the Recruiter below for assistance.
Equal Employment Opportunity: It is the policy of the City of Portland that no person shall be discriminated against based on race, religion, color, sex, marital status, family status, national origin, age, mental or physical disability, protected veteran status, sexual orientation, gender identity or source of income. The City values diversity and encourages everyone who is interested in employment with the City to apply.
Language Pay Differential: Employees who speak one or more languages in addition to English and who use their language skill to assist the community, may receive additional pay. More about the process can be found here. (https://www.portland.gov/bhr/class-comp/language-pay-differential-overview)
Did you know? The City of Portland offers How to Apply Classes that are free and review best practices for applying to the City. Follow the link for the most recent list of scheduled dates: https://www.portland.gov/bhr/career-center/applying-city-jobs
An Equal Opportunity / Affirmative Action Employer
Questions?
Vanessa Valdez, Recruiter
Bureau of Human Resources
Vanessa.Valdez@portlandoregon.gov (Anna.Morgan@portlandoregon.gov)
This summary outlines the benefit programs, actual benefits may vary depending on bargaining unit and employment status.
The City of Portland offers a comprehensive benefit package that is competitive with other private and public sector employers.
More detailed information can be obtained by calling the Health & Financial Benefits Office at 503-823-6031.
Health Care (Medical, Vision and Dental) (https://www.portlandoregon.gov/bhr/67562)
Casual employees can become eligible for health benefits (medical, dental & vision) through Affordable Care Act (ACA) employer provisions if they meet the necessary paid hours requirement, as determined by the Health & Financial Benefits Office.
Retirement (http://www.oregon.gov/PERS/)
Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP)
The City currently pays the employee's share of the retirement contribution.
Employees who are OPSRP members are vested after five years of contributions or when they reach age 65 (age 60 for police and fire.)
Sick Leave (http://www.portlandoregon.gov/citycode/article/12414)
Casual employees accrue sick leave as outlined in the City of Portland protected sick time law.
Family Medical Leave (http://www.portlandonline.com/omf/index.cfm?c=27799&a=12415)
In accordance with federal and state law, and the City policy for family medical leave, the City grants family and medical leave to eligible employees for certain family and medical related reasons.
01
Thank you for your interest in joining the team at the City of Portland. We sincerely value your time and hope to make your application experience as positive as possible.
The following supplemental questions are an important step in the examination and selection process to assist us in determining if you possess the knowledge, skills, and abilities to succeed in the posted vacancy.
A lack of a complete and thorough response to each of the supplemental questions in the space provided may result in disqualification from the examination. In addition, the selections you make and responses you provide in the questionnaire must accurately reflect what is documented in your work history.
All of the supplemental questions below that are specifically listed in the "To Qualify" section are required for this position. Please provide unique responses for each question that specifically address the qualification(s). Answering "No", "See resume", or entering "N/A" in the open text field to any of the minimum qualifications may result in elimination from further consideration.
If you are requesting veterans' preference, please be sure to indicate that you are a veteran and also upload a copy of your DD214 and/or Veteran's administration letter stating your disability. Veteran's preference documentation must be submitted by the closing time of this announcement.
Have you read and understood all of the information listed above?
• Yes
• No
02
Where did you first learn about this job opportunity? (If on a website or job board, please specify which one)
03
The City of Portland receives public records requests at times. Please indicate which response you find appropriate: (Answer will not disqualify you from the process)
• My application was submitted with the understanding that the City of Portland would keep the information confidential and would only disclose the information if ordered to do so. I would not have submitted this application without the promise of confidentiality.
• You may release my application; I am waiving confidentiality.
04
I have read the City of Portland's COVID-19 vaccine requirement.
• I plan to comply with the COVID-19 vaccine requirement by being fully vaccinated by my hire date and submitting proof of vaccination, or by asking for a religious/medical exception.
• I do not plan to be vaccinated or ask for a religious/medical exception for the COVID-19 vaccine requirement.
05
Check Position(s) Applying For:
• Lifeguard Only
• Swim Instructor Only
• Lifeguard and Swim Instructor
• Water Fitness Instructor
06
Please check the certification(s) you currently hold:
• LIFEGUARD: Starguard Lifeguard Certification (includes First Aid and CPR)
• LIFEGUARD: American Red Cross, Jeff Ellis & Associates, YMCA, NASCO, or other national lifeguard certification
• SWIM INSTRUCTOR: Portland Parks Swim Instructor Certification
• SWIM INSTRUCTOR: Water Safety Instructor, Starfish Aquatics, YMCA, or other swim instructor certification
• WATER FITNESS INSTRUCTOR: Portland Parks Water Fitness Instructor Certification or AEA/Equivalent
• None of the Above
07
If you answered "None of the Above" to question #6, are you willing to obtain the required certifications for the positions you are applying?
• Yes
• No
08
If applying for a Swim Instructor position, please select your level of certification.
• Level 1
• Level 2
• Level 3
• NA
09
What season are you applying for? Please select one.
• If you select Fall/Winter/Spring, please answer question 10.
• If you select Summer, please answer question 11.
• Fall/Winter/Spring
• Summer
10
If applying for Fall/Winter/Spring, please rank the pools below, from 1 through 4, with 1 being your first choice.
• East Portland Community Center Pool - 740 SE 106th Ave.
• Matt Dishman Community Center Pool - 77 NE Knott St.
• Mt. Scott Community Center Pool - 5530 SE 72nd Ave.
• Southwest Community Center Pool - 6820 SW 45th Ave
IMPORTANT - Please understand that you are not guaranteed your choice in pool placement. Placement is determined by current staffing levels and need citywide.
11
If applying for Summer, please rank the pools below, from 1 through 11, with 1 being your first choice.
• Creston Outdoor Pool - 4454 SE Powell Blvd
• East Portland Community Center Indoor Pool - 740 SE 106th Ave.
• Grant Outdoor Pool - 2300 NE 33rd Ave.
• Ida B. Wells Outdoor Pool – 1151 SW Vermont St (Formerly Wilson Outdoor Pool)
• Matt Dishman Community Center Indoor Pool - 77 NE Knott St.
• Montavilla Outdoor Pool - 8219 NE Glisan St.
• Mt. Scott Community Center Indoor Pool - 5530 SE 72nd Ave.
• Peninsula Outdoor Pool - 700 N Rosa Parks Way
• Pier Outdoor Pool - 9341 N St. Johns Ave.
• Sellwood Outdoor Pool - 7951 SE 7th Ave.
• Southwest Community Center Indoor Pool - 6820 SW 45th Ave.
IMPORTANT - Please understand that you are not guaranteed your choice in pool placement. Placement is determined by current staffing levels and need citywide.
12
What date can you start working?
13
Please list any vacations and/or extended periods of time that you will not be available.
14
If you speak, read or write in any language other than English, please indicate (include whether you read, speak or write). *If not, please put N/A.
15
Please write your pronouns (optional).
16
I agree to have CURRENT CERTIFICATIONS, as they relate to my Aquatic position, valid through my term of employment at PP&R. I will attend mandatory staff meetings, orientation, and in-services through my term of employment at PP&R.
17
I understand that if hired by the Aquatics Division of Portland Parks and Recreation, I will work on a part-time basis, (no more than 1600 hours per calendar year.)
• Yes
• No
18
I understand that I will be required to reapply for those positions. I further understand that I am not guaranteed a certain number of hours. Hours and schedules are determined by program demand, facility need, weather, mobility and employee experience.
• Yes
• No
Required Question
Agency
City of Portland
Address
1120 SW 5th Ave, 404 Portland, Oregon, 97204
Phone
503-823-4757
Website
http://www.portlandoregon.gov/jobs
Apply
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2023 Aquatics Support Staff - New - Open Continuous (Age 16+)
Salary
See Position Description
Location
Multiple Locations, OR
Job Type
Casual
Bureau
Portland Parks & Recreation
Job Number
2023-00044
Closing
6/30/2023 11:59 PM Pacific
• Description
• Benefits
• Questions
The Position
Work the water! Portland Parks and Recreation is looking to fill Aquatics Support staff positions!
Portland Parks and Recreation is looking for team-oriented, enthusiastic and qualified staff to operate our 4 year-round indoor and 7 summer outdoor swimming pools. This is a great opportunity to learn leadership skills and help others stay safe and enjoy being in the pool.
Available positions:
• LIFEGUARD (https://www.portlandoregon.gov/parks/39780#lifeguard) - requires Starguard Lifeguard Certification
• SWIM INSTRUCTOR (https://www.portlandoregon.gov/parks/39780#instructor) - requires Portland Parks and Recreation Swim Instructor Certification
• WATER FITNESS INSTRUCTOR (https://www.portland.gov/parks/recreation/aquatics-employment#toc-water-fitness-certification) - requires Portland Parks and Recreation Water Fitness Certification and/or a National Water Fitness Instructor Certification
All staff are expected to convey good public relations and follow established policies and procedures for a safe, fun, and efficient operation of the City Pools. You must be at least 16 years old to apply. Hours may vary and are based on program needs and job classification.
Note: Lifeguard and Swim Instructor positions are represented b y Labors' (LiUNA) Local 483 - Recreation. To view, please go to the Labor agreements webpage (https://www.portland.gov/bhr/employee-relations/labor-relations/labor-agreements) and click on the appropriate link.
Lifeguard Only Starting Wage: $18.50 hourly
Swim Instructor Only Starting Wage: $18.50 hourly
Lifeguard & Swim Instructor (dual certified) Starting Wage: $20.00 hourly
Water Fitness Instructor Starting Wage: $18.50 hourly
Certification must be current through the duration of employment.
About Portland Parks & Recreation
The City of Portland, Oregon is a growing and diverse city of 650,000 residents, nearly 20% of whom speak languages other than English at home. PP&R values a diverse workforce and seeks ways to promote equity and inclusion within the organization and with the public. PP&R encourages applications from candidates with knowledge, ability and experience working with a broad range of individuals and communities with diverse racial, ethnic and socio-economic backgrounds. Although not required, PP&R encourages candidates that can fluently speak another language to include that information in their resume. Bilingual candidates are encouraged to apply.
City of Portland Core Values:
Anti-racism | Communication | Collaboration | Equity | Transparency | Fiscal Responsibility
These values guide our actions as we serve the community and engage our workforce. To learn more about the City's core values, please click here (https://www.portlandoregon.gov/bhr/article/763427) .
Why work at the City of Portland?
The City of Portland workforce serves a population of over 650,000. We are culture- and solutions - driven, viewing every challenge as an opportunity to learn, improve, and share our expertise. We are committed to removing systemic barriers to resources, access, and opportunity. The City is a believer in ALL people and continues to actively recruit and retain diverse top talent every day. If you are open-minded, motivated, community-focused, and self-aware, please apply yourself at the City of Portland today.
COVID-19 Vaccine Requirement
As of October 18, 2021, all City employees must be fully vaccinated for COVID-19. This is required for all positions at the City of Portland. Proof of being fully vaccinated is required by date of hire. You may request an exception (https://www.portland.gov/bhr/covid19-exception-request) , for health or religious reasons, from getting the COVID-19 vaccine at the time a position is offered.
This position is not benefits eligible.
To Qualify
• Applicants must have a current or be in the process of obtaining at least one of the following certifications:
• Starguard Lifeguard Certification
• Portland Parks Swim Instructor Certification
• Portland Parks Water Fitness Instructor Certification and/or AEA/Equivalent certification.
• If you have one of the following current certifications, please note it in supplemental question #6.
• American Red Cross, Jeff Ellis & Associates, YMCA, NASCO, or other national lifeguard certification
• Water Safety Instructor, Starfish Aquatics, YMCA, or other swim instructor certification.
Applicants must also possess:
• Must be fully vaccinated for COVID-19 per City/State mandate or have an approved exception by date of hire.
The Recruitment Process
An evaluation of each applicant's training and experience, as demonstrated in their answers in their supplemental questions. Do not attach materials not requested. Only candidates who meet the minimum qualifications will be placed on the equally ranked eligible list. You have 14 days from the notice of the examination results to let us know if you disagree with your results. Please read the City of Portland Administrative Rule 3.01 for complete information. Additional evaluation for required certifications may be required prior to the establishment of the eligible list and/or final selection.
Application Instructions
Applicants MUST FOLLOW the process below and submit the following application materials to be considered for this position.
• Submit responses to the Supplemental Questions.
Your application will be the basis for our evaluation of your qualifications for this position. Failure to submit the required application materials will result in elimination from further consideration.
Please note, all completed applications for this position must be submitted no later than the closing date and time of this recruitment. All applications must be submitted via the City's online application process. Do not attach materials not requested. E-mailed and/or faxed applications will not be accepted. If you apply then need to make corrections to your application, please contact the Recruiter via the email address listed below.
Additional Information
Work Status: Non-citizen applicants must be authorized to work in the United States at the time of application.
Veterans' Preference: If you are requesting Veterans' Preference, attach a copy of your DD214/DD215 and/or Veterans Administration letter stating your disability to your profile, as well as checking the box identifying yourself as a Veteran. You must request Veterans' Preference AND include a copy of your documentation for each recruitment to which you apply. Veterans' Preference documentation must be submitted no later than 11:59 PM on the closing date of this recruitment.
ADA Accommodations: If you identify as a person with a disability and would like to request a reasonable accommodation when applying for this job, please contact the Recruiter below for assistance.
Equal Employment Opportunity: It is the policy of the City of Portland that no person shall be discriminated against based on race, religion, color, sex, marital status, family status, national origin, age, mental or physical disability, protected veteran status, sexual orientation, gender identity or source of income. The City values diversity and encourages everyone who is interested in employment with the City to apply.
Language Pay Differential: Employees who speak one or more languages in addition to English and who use their language skill to assist the community, may receive additional pay. More about the process can be found here. (https://www.portland.gov/bhr/class-comp/language-pay-differential-overview)
Did you know? The City of Portland offers How to Apply Classes that are free and review best practices for applying to the City. Follow the link for the most recent list of scheduled dates: https://www.portland.gov/bhr/career-center/applying-city-jobs
An Equal Opportunity / Affirmative Action Employer
Questions?
Vanessa Valdez, Recruiter
Bureau of Human Resources
Vanessa.Valdez@portlandoregon.gov (Anna.Morgan@portlandoregon.gov)
This summary outlines the benefit programs, actual benefits may vary depending on bargaining unit and employment status.
The City of Portland offers a comprehensive benefit package that is competitive with other private and public sector employers.
More detailed information can be obtained by calling the Health & Financial Benefits Office at 503-823-6031.
Health Care (Medical, Vision and Dental) (https://www.portlandoregon.gov/bhr/67562)
Casual employees can become eligible for health benefits (medical, dental & vision) through Affordable Care Act (ACA) employer provisions if they meet the necessary paid hours requirement, as determined by the Health & Financial Benefits Office.
Retirement (http://www.oregon.gov/PERS/)
Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP)
The City currently pays the employee's share of the retirement contribution.
Employees who are OPSRP members are vested after five years of contributions or when they reach age 65 (age 60 for police and fire.)
Sick Leave (http://www.portlandoregon.gov/citycode/article/12414)
Casual employees accrue sick leave as outlined in the City of Portland protected sick time law.
Family Medical Leave (http://www.portlandonline.com/omf/index.cfm?c=27799&a=12415)
In accordance with federal and state law, and the City policy for family medical leave, the City grants family and medical leave to eligible employees for certain family and medical related reasons.
01
Thank you for your interest in joining the team at the City of Portland. We sincerely value your time and hope to make your application experience as positive as possible.
The following supplemental questions are an important step in the examination and selection process to assist us in determining if you possess the knowledge, skills, and abilities to succeed in the posted vacancy.
A lack of a complete and thorough response to each of the supplemental questions in the space provided may result in disqualification from the examination. In addition, the selections you make and responses you provide in the questionnaire must accurately reflect what is documented in your work history.
All of the supplemental questions below that are specifically listed in the "To Qualify" section are required for this position. Please provide unique responses for each question that specifically address the qualification(s). Answering "No", "See resume", or entering "N/A" in the open text field to any of the minimum qualifications may result in elimination from further consideration.
If you are requesting veterans' preference, please be sure to indicate that you are a veteran and also upload a copy of your DD214 and/or Veteran's administration letter stating your disability. Veteran's preference documentation must be submitted by the closing time of this announcement.
Have you read and understood all of the information listed above?
• Yes
• No
02
Where did you first learn about this job opportunity? (If on a website or job board, please specify which one)
03
The City of Portland receives public records requests at times. Please indicate which response you find appropriate: (Answer will not disqualify you from the process)
• My application was submitted with the understanding that the City of Portland would keep the information confidential and would only disclose the information if ordered to do so. I would not have submitted this application without the promise of confidentiality.
• You may release my application; I am waiving confidentiality.
04
I have read the City of Portland's COVID-19 vaccine requirement.
• I plan to comply with the COVID-19 vaccine requirement by being fully vaccinated by my hire date and submitting proof of vaccination, or by asking for a religious/medical exception.
• I do not plan to be vaccinated or ask for a religious/medical exception for the COVID-19 vaccine requirement.
05
Check Position(s) Applying For:
• Lifeguard Only
• Swim Instructor Only
• Lifeguard and Swim Instructor
• Water Fitness Instructor
06
Please check the certification(s) you currently hold:
• LIFEGUARD: Starguard Lifeguard Certification (includes First Aid and CPR)
• LIFEGUARD: American Red Cross, Jeff Ellis & Associates, YMCA, NASCO, or other national lifeguard certification
• SWIM INSTRUCTOR: Portland Parks Swim Instructor Certification
• SWIM INSTRUCTOR: Water Safety Instructor, Starfish Aquatics, YMCA, or other swim instructor certification
• WATER FITNESS INSTRUCTOR: Portland Parks Water Fitness Instructor Certification or AEA/Equivalent
• None of the Above
07
If you answered "None of the Above" to question #6, are you willing to obtain the required certifications for the positions you are applying?
• Yes
• No
08
If applying for a Swim Instructor position, please select your level of certification.
• Level 1
• Level 2
• Level 3
• NA
09
What season are you applying for? Please select one.
• If you select Fall/Winter/Spring, please answer question 10.
• If you select Summer, please answer question 11.
• Fall/Winter/Spring
• Summer
10
If applying for Fall/Winter/Spring, please rank the pools below, from 1 through 4, with 1 being your first choice.
• East Portland Community Center Pool - 740 SE 106th Ave.
• Matt Dishman Community Center Pool - 77 NE Knott St.
• Mt. Scott Community Center Pool - 5530 SE 72nd Ave.
• Southwest Community Center Pool - 6820 SW 45th Ave
IMPORTANT - Please understand that you are not guaranteed your choice in pool placement. Placement is determined by current staffing levels and need citywide.
11
If applying for Summer, please rank the pools below, from 1 through 11, with 1 being your first choice.
• Creston Outdoor Pool - 4454 SE Powell Blvd
• East Portland Community Center Indoor Pool - 740 SE 106th Ave.
• Grant Outdoor Pool - 2300 NE 33rd Ave.
• Ida B. Wells Outdoor Pool – 1151 SW Vermont St (Formerly Wilson Outdoor Pool)
• Matt Dishman Community Center Indoor Pool - 77 NE Knott St.
• Montavilla Outdoor Pool - 8219 NE Glisan St.
• Mt. Scott Community Center Indoor Pool - 5530 SE 72nd Ave.
• Peninsula Outdoor Pool - 700 N Rosa Parks Way
• Pier Outdoor Pool - 9341 N St. Johns Ave.
• Sellwood Outdoor Pool - 7951 SE 7th Ave.
• Southwest Community Center Indoor Pool - 6820 SW 45th Ave.
IMPORTANT - Please understand that you are not guaranteed your choice in pool placement. Placement is determined by current staffing levels and need citywide.
12
What date can you start working?
13
Please list any vacations and/or extended periods of time that you will not be available.
14
If you speak, read or write in any language other than English, please indicate (include whether you read, speak or write). *If not, please put N/A.
15
Please write your pronouns (optional).
16
I agree to have CURRENT CERTIFICATIONS, as they relate to my Aquatic position, valid through my term of employment at PP&R. I will attend mandatory staff meetings, orientation, and in-services through my term of employment at PP&R.
17
I understand that if hired by the Aquatics Division of Portland Parks and Recreation, I will work on a part-time basis, (no more than 1600 hours per calendar year.)
• Yes
• No
18
I understand that I will be required to reapply for those positions. I further understand that I am not guaranteed a certain number of hours. Hours and schedules are determined by program demand, facility need, weather, mobility and employee experience.
• Yes
• No
Required Question
Agency
City of Portland
Address
1120 SW 5th Ave, 404 Portland, Oregon, 97204
Phone
503-823-4757
Website
http://www.portlandoregon.gov/jobs
Apply
Please verify your email address Verify Email Show more details...
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